A. The system must enable electronic purchase requisition and position vacancy coding/signature routing. B. The system must provide an electronic Standard Form 270–Request for Advance or Reimbursement (see Attachment A) capable of auto-populating 270 forms, maintaining running totals/calculations, and including Lines of Accounting, Funding Worksheets, and Advances Lines of Accounting information. C. The system must automate construction-related processes, including purchase requisition coding/signature routing, contract signature routing, invoice payments, and change orders. D. The system must include an Automated Cost Allocation System for annual Centralized Personnel Plan (CPP) calculations that tracks how salaries are allocated across multiple cooperative agreements, including support for 14 different groups that are part of the CPP. a. Each group represents a separate funding source, and collectively, they share a percentage of salary expenses for 17 employees. The system must support tracking the duties these employees perform under each group in relation to payroll, procurement, and bill payment activities. E. The system must include automated purchase requisition forms with workflow routing and approval processes integrated into the procurement system. F. The system must enable the creation and submission of purchase orders directly into AASIS, the State of Arkansas’ SAP based ERP system. G. The system must automate the generation and maintenance of Purchase Order (PO) logs, including real-time updates and audit trails.
