Specifications include, but are not limited to: Please provide information about your Records Management System Software, to minimally include the following: A. Standards 1. Meet NFIRS reporting requirements 2. Meet NEMSIS reporting requirements 3. Meet NERIS reporting requirements to include API data exchange capability 4. Compliance with HIPAA 5. Tight security controls which meet all regulatory, compliance, and audit standards B. Technological Needs 1. Web-based, software as a service (SaaS) 2. Vendor-hosted system with industry standard security measures, HIPAA compliance, and backup instances of TFD’s data. 3. Ability to run on a wide array of hardware and operating systems including our current setup of Getac V110 laptops operating on Windows 10 4. Capacity to integrate with Zoll RescueNet Billing with a streamlined auto export process or provide an integrated medical billing system within the proposed ePCR software 5. Accommodate an interface with our CAD vendor Hexagon Technologies version 9.4 6. Automatic data sharing ability with area hospitals, optimally two-way, providing data back to TFD for QA/QI 7. Accommodate data transfer via Bluetooth from Zoll X-Series monitor/defibrillators to the ePCR 8. Integration with Energov for fire inspection information 9. Planned updates will need to be scheduled with at least 7 days notice with both Fire and IT. C. Operational Needs 1. Ability to move quickly between fire and EMS reports on a single device 2. Ability to transfer a report initiated by one user to another user for completion 3. Flexibility to modify layouts to meet our needs 4. Quality analysis (QA/QI) workflow built into the software 5. Automated and customizable text and/or email notifications for incomplete reports and identified metrics for QA/QI 6. Ability to include attachments to individual reports 7. Ability to add narrative templates
