Specifications include, but are not limited to: Coconino County is seeking bids from interested and qualified vendors to manufacture and outfit a Mobile Emergency Operations Center (EOC) Trailer for Coconino County Emergency Management (CCEM) to operate during incident response and recovery activities. The purpose of this trailer and equipment is to support EOC staff, Emergency Management Staff, Incident Management Teams (IMT), the public and key federal, state, county, local and tribal officials. The specifications (Section 3.0) for this project includes preferred options to achieve the desired end product. The ability for the respondent to meet the preferred options will be a factor in determining the overall best value for this purchase. This project is funded through a Congressionally Directed Spending allocation in the Homeland Security Appropriations bill and FEMA is the management agency per CFR for the delivery of the funds. FEMA has confirmed that the BABA requirements are NOT applicable to this project. A pre-bid meeting will be held via Teams at 10:00 am AZ time on March 14th, 2024. To allow for manufacturer’s specific designs, and ensure a level of competitiveness, we have left certain areas of our specifications general by design. In such cases, the items being referred to may be general, but adherence to the requested end product and/or result or quality must be met. This is especially important in areas where critical dimensions, capacities, grades of steel, etc. are specified. In the cases where the word “shall” is used, substitutes will be evaluated on a case by case scenario. It is Important to explain any substitutes on the "Exceptions to Specifications" sheets to be considered for an exception to our specification. Complete manufacturer’s specification: published literature and photos or illustrations of unit proposed, should be furnished with bid if they differ from these specifications. Only new models 7 in current production and in service that are catalogued by the manufacturer and for which printed literature and specifications are available will be accepted. All equipment and components listed as standard by the manufacturer for model quoted shall be furnished whether or not such items are detailed in our specification. Optional equipment as necessary to meet the following requirements of this specification shall also be supplied. Manufacturers are required to meet all laws, rules, and regulations where it applies to items such as the ratings of axles, tires, rims, brakes, batteries, cooling capacity, etc. The EM Department reserves the right to permit deviations from the specifications if any item offered is substantially in accord with our specifications and is deemed to be as good quality and fully satisfactory for its intended use. Bidder is responsible for identifying any deviations from the specifications. Bidders should not assume an alternate offered is an approved equal. The county will evaluate the alternate and inform the bidder if the alternate is acceptable. The EM Department must approve all alternate components, parts, or practices. In the Attributes Section of Ion Wave: If vendor is in compliance with the specification in each Section, please indicate by placing a check mark in the "Yes" box after each specification section. If an Exception to Specification is required, no matter how seemingly minor it might seem, please follow the instructions below. If the Vendor is offering an Alternate, Equal or Preferred Status to the written specification, The Vendor must then reference the specification and exception item in the Exception to Specification field provided, and then explain the exception taken and the proposed alternate. 3.1 Trailer Construction and Configuration o 27’-30' in length, frame to be all aluminum construction o Bumper pull o Minimum 7’ Interior height o Smooth, screwless, gel coated exterior walls (preferred) o Approximate 10’ Overall height o No more than 12,000lbs GVWR (preferred) o Plywood subfloors with anti-slip indoor/outdoor easy clean flooring o Interior walls plywood with easy clean overlay and writeable with dry erase type marker o All season insulation o 32” exterior side door on passenger side o Rear full length ramp door with rehab station contained between rear ramp door and interior door into middle workspace. o 32” interior door separating rear based rehab station from middle work area o 32” interior door separating middle work area from front work area o .030-gauge aluminum exterior with enamel finish o Minimal roof penetrations (highly preferred) o Screwless exterior (preferred) o Powered exterior awnings on each side of trailer (required for passenger side, preferred for driver side) o 2000lb electric tongue jack o Axle-less suspension with electric brake system to meet weight requirements (preferred) Two 7000lb over-slung torsion tandem axles with electric brakes (acceptable) o A-frame hitch with 2 5/16th inch coupler safety chains o Seven (7) way plug with breakaway kit o ST205 15” Tires All-Terrain E rated (preferred) All-Season E rated (acceptable) o Powered roof vent
