Specifications include, but are not limited to: The purpose of the efficiency audit is to review the districts performance as well as staffing levels considering the tools and systems available to staff to determine their adequacy, efficiency, and effectiveness as compared against best practices and optimal - run districts that meet the requirements of both State and Federal mandates for a Public School District. The Audit will result in a presentation of findings, including identification of strengths and weaknesses, actionable recommendations within the timeframes presented and prioritized recommendations for changes and improvements in order to improve the delivery of educational services to students. These services will include but not be limited to: 1. Compared with other comparable school Districts, review district performance in the operational areas of the district which includes but not limited to Human Resources, Financial Services, Purchasing, Payroll, Benefits, Risk Management, Operations, Printing, Copying and content management services, Transportation, Preventative maintenance, Custodial, Grounds, School Safety, Facilities, Energy and Utilities, Food Services, and Technology Services. 2. Review the districts ability to recruit, hire, retain and terminate employees and the process and procedures associated with those functions. As well as review the salary schedule with recommendations for equity in all areas. 3. Union contracts negotiations, procedures and management and employees agreements impact on the district budget and performance. 4. Determining optimal school sizes and school configurations 5. Assess reach and effectiveness of internal and external messaging systems 6. Staffing Levels and staff-to-supervisor ratios, educational staffing and other staffing. Includes an evaluation of the number, composition, and performance evaluation process for all staff compared with comparable school districts. 7. Evaluate the operations and functions of the District Governing Board and staff. 8. Accounting System policies, practices and procedures including payroll, accounts payable and the overall budget process and associated budget controls. 9. Timekeeping policy, procedures, practices and controls. 10. Purchasing policy, procedures, practices and controls. 11. Asset Management and Inventory Control procedures and practices as well as recommendations whether or not to warehouse inventories. 12. SPED (Special Ed.) policies, procedures, management and controls for Pre-K-12. 13. Transportation policies, procedures and management including buses, cars and communications. 14. Cafeteria staffing policies, procedures, management and controls. 15. Building Maintenance staffing, structure and models of operations, policies, procedures and management including Heating, AC, Electrical, Plumbing, routine maintenance, Grounds and Custodial, etc. 16. Information Technology (IT) systems and tools, staffing, procedures and controls. 17. Medical/Nurse staffing policies and controls. 18. Athletic Programs staffing, management, controls and financial reporting. 19. Misc. Extracurricular Programs Non-Athletic staffing, management, controls and financial reporting. 20. Review should examine current practices with respect to budgeting, internal control and compliance with state and federal reporting requirements, the allocation of available resources among schools and support groups, alignment of resources with District goals and values and the areas for potential improvement. 21. Develop options and recommendations, both short- and long-term strategies, to achieve savings and identifying and eliminating duplication of departmental and staff functions. 22. Recommend the most cost-effective ways to deliver high quality services and develop optional strategies and tools to increase efficiency.
