Sources Sought Synopsis Only THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business relative to NAICS 333415 with size standards of 1250 employees. Note that if VA s pending market research establishes that two or more VOSB or SDVOSB, who are certified in U.S Small Business Administration site https://www.sba.gov can perform the project, VA will set aside the underlying solicitation per 38 U.S.C. §8127. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM, and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement. General Requirements: The Department of Veterans Affairs (VA), VA Greater Los Angeles Healthcare System, has a need for a -86C UPRIGHT FREEZER Item number: MDF-DU702VH-PA and accessories. The Upright Freezer and accessories will be utilized for long-term preservation of human liver and blood specimens collected for a VA funded clinical project and to also store reagents for future procurement samples. The requirement is for brand name or equal to: -86C Upright Freezer, VIP ECO Series (MDF-DU702vh-PA). Nomenclature: Ultra-Low Temperature Upright Freezer, -86C, 729 L capacity BRAND NAME PRODUCT INFORMATION: Line Item Item # Description UOM Qty Manufacturer 1. MDF-DU702VH-PA Desc: -86C Upright Freezer, VIP ECO Series EA 1 PHC Corporation of North America 2. SUR-624-P Description: Fixed Side Access Racks for 2" Fiberboard Boxes No Boxes & Dividers Holds 24 PLASTIC boxes = 6 boxes high x 4 boxes deep; 502, 702, 731M Freezers Only EA 12 PHC Corporation of North America 3. MTR-IOTWE1-PA Description: LabSVIFT Wireless (Wi-Fi) Monitoring System LabSVIFT transmitter EA 1 PHC Corporation of North America 4. MTR-480-PW Description: LabSVIFT Wireless (Wi-Fi) Monitoring System LabSVIFT interface board with RS-485 cable EA 1 PHC Corporation of North America 5. LSF-BASIC-1YR Description: Basic Plan, Annual Basic Plan - annual hosting fee for LabSVIFT web service per transmitter EA 1 PHC Corporation of North America 6. SER0016 Description: White Glove Delivery EA 1 PHC Corporation of North America REQUIREMENTS: This research lab requests to acquire an ultra-low temperature freezer including 12 racks to store biological sample for assay. The Salient Characteristics must include: Dimensions: 40.6 W × 36.8 D × 78.5 H (Exterior) and 34.3 W × 23.6 D × 55.1 H (Interior) Volume: 729L 3 Stainless Steel Shelf (adjustable) 12 Racks for 2 Fiberboard Boxes Natural Refrigerant Two 750 W variable speed compressors Painted steel exterior and interior Two standard insulated inner doors EZlatch Door Handle; engineered to tolerate frequent door openings, simplify one-handed access, control frost associated with extreme temperature differentials, and configured to allow an additional padlock to be added for securing valuable samples Set of keys for Outer Door Self-diagnostic Status Alert function that monitors internal abnormalities of power failure, low voltage, open door, and compressor run-time conditions LCD Touch Screen Control for Easy Access to functions and messages and screen lock w/ password protection Microprocessor with non-volatile memory, USB data retrieval Cryostorage box capacity of up to 576 two-inch boxes and 384 three-inch boxes Two vacuum releases: one auto release in door, one manual release Settable Temperature Control Range of -40ºC to -86ºC in 1°C increments Temperature Uniformity of +/- 5ºC Power Requirements: 220V, 1Ø, NEMA 6-15P, NEMA 6-15R receptacle 60HZ Certification: ISO9001, ISO13485, ISO14001 Five (5) year full parts and labor warranty White Glove Delivery Participating Healthcare Facilities: VISN 22 West VA Greater Los Angeles Healthcare System (GLA) 11301 Wilshire Blvd; Los Angeles, CA 90073 In response to this announcement, please complete the information below: Company: Address: Contact Name: Phone No: Email: DUNS: Business size information Select all that applies: Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HubZone Woman Owned Certified Service-Disabled Veteran Owned Small in Vetbiz.gov Certified Veteran Owned Small Business in Vetbiz.gov Large Business Other:____________ All offered items must be listed on vendor FSS contract FSS/ GSA Contract Holder of the requested item(s) Yes No FSS/ GSA Contract Number Effective Date / Expiration Date Does your company manufacture the requested product(s)? If no, answer the questions below. Yes No Does your company exceed the 500-employee alternative size standard for nonmanufacturers? Yes No Is your company primarily engaged in the retail or wholesale trade and normally sell the type of product(s) being supplied? Yes No Does your company take ownership or possession of the products(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? Yes No Does your company supply the end product(s) of a small business manufacturer or processor made in the US, or obtain a waiver of such requirement? Yes No Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or a related NAICS codes. Not applicable List: Buy American Act Information Are all items manufactured in the U.S? If not, list the items not manufactured in the US and the country of origin in the table provided below. Yes No Item # Description Country of Origin This notice is neither a request for competitive proposal or solicitation of offerors. This notice is to assist the VA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Rochelle.Malveaux@va.gov on or before Thursday, January 29th, 2026, by 04:30 pm PST Local Time.
