1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement.
1.A. Project Title: Purchase of John Deere ProGator 2020A
1.B. Project Location: TUCSON VA MEDICAL CENTER, 3601 6TH AVE, TUCSON AZ, 85723
1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26222Q1163
1.D. Set Aside: This solicitation is 100% set aside for Service - Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127
1.E. Applicable NAICS code: 333112
1.F. Small Business Size Standard: 500 Employees
1.G. Type of Contract: Firm Fixed Price
1.H. Delivery within 120 days of contract
2. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit Enclosure 1 via email no later than 11:00 AM 07/06/2022 to David Odne david.odne@va.gov
Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive.
3. Scope: This solicitation is issued for the purchase of a John Deere ProGater 2020A. The new gas-powered vehicle will be used to haul steel pipe, manhole covers, cutting equipment and associated supplies for the repair and maintenance of steel water and steam lines throughout the entire facility. Being that the facility has a large amount of John Deere gas powered vehicles currently, this will allow the station to utilize interchangeable parts and requires less backstock for future repairs.
The equipment must have the salient characteristics listed below:
Standard Front Tires
23x10.5-12 (4 PR)
Standard Rear Tires
26x12-12 (4 PR)
1190 2WD Traction Unit
2200 Factory Installed Auxiliary Hydraulics
Cargo Box
Rear Panel Kit
4 Post Canopy Kit
Solid windshield
Gas Engine
Two seats
4. Specific Tasks.
4.1 Task 1 – General Repair and Maintenance of Facilities Water and Steam Supply
This vehicle will provide the payload capacity necessary for the hauling of materials. In addition, the versatility of the vehicle will allow the pipe sector to get to remote areas to include on road and off-road access to work sites. The hauling of large payloads and large amounts of material will allow efficient work without overworking and destroying an electric golf cart that is not made to handle large payloads.
5. Performance Monitoring
The vehicle will have an incoming inspection by the mechanic shop upon arrival. Followed by being placed on a preventative maintenance schedule.
6. Other Pertinent Information or Special Considerations
a. Identification of Possible Follow-on Work. N/A
c. Identification of Non-Disclosure Requirements: N/A
d. Packaging, Packing and Shipping Instructions: Deliver to ground level
e. Inspection and Acceptance Criteria: Inspection of vehicle by mechanic shop and pipe shop
representative. vehicle will be accepted once all fluids, operation of all features and functions is confirmed to be in working order.
7. Place of Performance
Delivery of utility vehicle will be at SAVAHCS warehouse and inspected at the mechanic shop. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.
In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97
the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”
New Year’s Day January 1st
Martin Luther King’s Birthday Third Monday in January
President’s Day Last Monday in January
Memorial Day Last Monday in January
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran’s Day November 11th
Thanksgiving Day Fourth Thursday in November
Christmas Day December 25th
•Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.
•Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.
•All shipping costs will be included in the cost of the hardware in the contract.
8. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 Effective January 30, 2022. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
8.a. FAR 52.212-1, Instructions to Offerors – Commercial Items
8.b. FAR 52.212-2, Evaluation – Commercial Items
8.c. FAR 52.212-4, Contract Terms and Conditions – Commercial Items
8.d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items
8.e. FAR 52.217-6 Option for Increased Quantity
8.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
8.g. VAAR 852.219-74, Limitations on Subcontracting—Monitoring and Compliance
8.h. FAR 52.252-2, Clauses Incorporated by Reference
8.i. VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items
