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Basic Information

Reference Number

0000394493

Issuing Organization

Pima County

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-2500007861

Title

Election Night Reporting Software

Source ID

PU.AG.USA.2550079.C15727451

Details

Location

United States, Arizona, Pima County

Purchase Type

Duration: 1 year
Option: Renewals as needed, per Pima County Policy

Piggyback Contract

Yes

Description

Election Night Reporting Software

Dates

Publication

08/05/2025 12:00 AM MST

Bid Intent

Not Available

Question Acceptance Deadline

08/29/2025 12:00 AM MST

Questions are submitted online

Yes

Closing Date

09/05/2025 02:00 PM MST

Prebid Conference

08/11/2025 11:00 AM MST

Contact Information

Troy McMaster

520.724.8728

troy.mcmaster@pima.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/11/2025 11:00 AM MST

Location

MS Teams Meeting

Event Note

MS Teams Link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmJiNmVjZjMtNmUxZi00MTI1LWI3Y2UtMGJlNDRhZjIwMzE1%40thread.v2/0?context=%7b%22Tid%22%3a%2233b6e2c3-0b1a-4879-b741-47461a6c1a89%22%2c%22Oid%22%3a%22250e9a89-a5c7-4455-8746-5f6b489b9498%22%7d
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Written Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Attachment 1: Proposal Certification	Form to be completed, signed and submitted by Proposer containing basic company identity and contact information, and acknowledgement of received solicitation amendments, if any.	Yes	No
Attachment 2: Minimum Qualifications Verification	Form to be completed, signed and submitted by Proposer attesting that Proposer meets the minimum qualifications required by the solicitation. May require submission of additional documents.	Yes	No
Attachment 3 Software and IT Requirements	Spreadsheet to be completed and submitted by Proposer regarding the software capabilities, support, and training, plus additional software requirements as established by the Pima County IT Department.	Yes	No
Attachment 4: Company Background	Form to be completed, signed and submitted by Proposer containing detailed and historical company information.	Yes	No
No entries

Additional Bidding Instructions

For any technical issues related to downloading or uploading solicitation documentation and/or submittals, please contact BidNet Direct Vendor Support at 800-835-4603, option 2. Additionally, please notify the Procurement Officer listed in the solicitation of any issues preventing you from submitting a response. Once the solicitation has closed, Pima County will not be able to accept your submission if you were unable to submit a response for any reason, including technical issues with BidNet.

Envelope 2 - Pricing

Pricing

Item Based

Additional Bidding Instructions

Bid pricing only in the provided space in BidNet. Do not submit pricing documents with proposal.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.