The department seeks to establish a mandatory-use contract for warewashing (mechanical and manual), laundry, and janitorial chemical compounds at various correctional facilities statewide on an as-needed basis. This solicitation also includes the furnishing, installation, and maintenance of dispensing equipment. This ITB primarily outlines the general type and performance criteria for the required products. The specific composition, dispensing, and dilution ratios will follow the manufacturer’s recommendations. The awarded contractor will be responsible for adjusting products and dispensing ratios throughout the contract term to ensure a physically clean and sanitary result. The department’s goal is to allow the contractor to implement a customized cleaning program at each facility that achieves the best outcome at the lowest possible cost. Product Specifications The item descriptions and specifications in the Bid Schedule represent the type and quality required by the Department of Corrections. Minor deviations will be evaluated during the bid review process and may be accepted or rejected at the department’s discretion. Bidders are encouraged to propose similar alternatives, but the department will make the final selection. Dispensing Equipment All dispensers and related equipment must be delivered, installed, and, if necessary, removed at no additional cost to the state. Each facility, including any future additions to the contract, may require the contractor to install additional equipment based on operational needs or increased volume. The contractor will retain ownership of the dispensing units. Maintenance manuals and parts books may be provided at the time of delivery, but maintenance will be the contractor’s responsibility. No additional costs will be incurred for parts books or manuals (if provided). Delivery and installation arrangements must be made within ten (10) days of receiving a Delivery Order unless a facility requests a delay. The contractor must coordinate with the designated agency contact at each facility. If existing equipment at a facility belongs to a previous contractor, the awarded contractor must work with the facility and the prior vendor to ensure uninterrupted service during the transition. Dispensers for laundry and warewashing must automatically adjust detergent and chemical concentrations based on the wash cycle. These dispensers should also log data, including selected cycles, chemical amounts dispensed per load, and total loads or racks washed. For janitorial chemicals, dispensers must deliver predetermined amounts based on container size and track dispensing frequency and quantities. Product Dispensing & Adjustments Bidders must assess each facility’s equipment, water temperature, and water conditions to determine the required product amounts for effective cleaning. If a facility is unsatisfied with the results after implementation, the contractor must adjust the products accordingly and arrange for the return and credit of any unused items. If product modifications are needed, the per-load pricing must remain consistent with the originally bid amount. Laundry Wash Quality Laundry must be cleaned and sanitized without causing excessive linen damage. The chemicals used must not adversely affect fabric integrity. White linens must remain bright, and colors must be vivid.
