Receipt and Tabulation Specifics: • Ballots will be opened, prepared, scanned, and tabulated by the Contractor • Internet and phone ballots will be received, validated, and tabulated by Contractor Reports (provided for regular, special, and runoff elections): • Election results will be provided in the following formats: o Reports in .pdf format for viewing, printing, and sharing electronically • Election Analysis – overview of total number of voters, voter turnout, percentage turnout by method of voting, voids and breakdown of voids • Statistical Results – tabulation of voted ballots by position, by candidate, mail-in, internet, and telephone, with total number of votes • Summary Listing – summary tabulation of votes by percentage by method of voting (mail, internet, and telephone) o Access to real-time online data Election Timeline as of the date of this RFP (by type of election): • ERS Election o Regular • Ballots mailed by June 3 (actual mailing date based on Contractor location and mailing method) • Ballots due to Contractor by July 15, 4 P.M. CST • Report due to RSA by July 18 o Runoff • Ballots mailed by August 12 (actual mailing date based on Contractor location and mailing method) • Ballots due to Contractor by September 16, 4 P.M. CST • Report due to RSA by September 19 • TRS Election o Regular • Ballots mailed by January 3 (actual mailing date based on Contractor location and mailing method) • Ballots due to Contractor by February 15, 4 P.M. • Report due to RSA by February 18 o Runoff • Ballots mailed by March 13 (actual mailing date based on Contractor location and mailing method) • Ballots due to Contractor by April 18, 4 P.M. • Report due to RSA by April 21
