The 42d Contracting Squadron, Maxwell AFB, AL, is seeking sources that can provide Scheduling Software to replace or upgrade to the existing Milum Corporation Office Tracker scheduling softwareprogram which has been used since 2006 to facilitate an informed and responsive centralized detailing of Military Judges, Area Defense Counsels, Senior Defense Counsels, court-reporters, and as of 2013 Congressionally mandated Special Victims' Counsel for sexual assault victims, to courts-martial across the globe. The software application is used in support of the Air Force Judge Advocat General's Corps (AFJAGC) on Maxwell AFB, AL in accordance with the attached Statement of Requirements (SOR). All feedback and information received may be used to determine the appropriate acquisition strategy. The table below identifies the Government's requirement:
| Item No. |
Description of Requirement |
Quantity |
| 0001 |
Replace or Upgrade existing Office Tracker Judicial Docketing System (JDS) software in accordance with the attached SOR. Base Year: |
415 EA |
| 1001 |
Replace or Upgrade existing Office Tracker Judicial Docketing System (JDS) software in accordance with the attached SOR. Option Year 1: |
415 EA |
| 2001 |
Replace or Upgrade existing Office Tracker Judicial Docketing System (JDS) software in accordance with the attached SOR. Option Year 2: |
415 EA |
| 3001 |
Replace or Upgrade existing Office Tracker Judicial Docketing System (JDS) software in accordance with the attached SOR. Option Year 3: |
415 EA |
NOTES OF IMPORTANCE:
•1. A solicitation does not exist for this requirement. This is only a sources sought synopsis, so please do not submit proposals. The Government does not intend to award a contract based on this sources sought.
•2. If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.
•3. Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.
•4. Oral submissions of information will not be considered in response to this sources sought.
To assist the Government in developing a potential acquisition strategy, please provide the following information:
•1. GENERAL INFORMATON:
•a. Company name, address, point of contact, voice and fax telephone numbers and e-mail address.
•b. Type of business, (i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business, large business, etc.), under North American Industry Classification System (NAICS) 511210, which contains a size standard of $38.5 millon. CAGE Code and DUNS Number.
•c. Please provide rationale for your answer if different from NAICS 511210.
•2. CAPABILITIES: The Government is seeking qualified, experienced sources interested in providing the items described in the table above. Please address the following regarding your capabilities in meeting the requirements:
•a. Is your company capable of meeting the requirements specified in the attached SOR to replace or upgrade the existing scheduling software for AFLOA/JAS? Please respond "Yes or No."
•3. If your response to question 2 (a) above was "Yes", please provide evidence (ex. capability statement, access code to your system) that your company can meet the requirement described in the SOO.
RESPONSES: E-mail responses to this sources sought to the points of contact identified below. The due date and time for responses to this sources sought is at 4:00 p.m. Central Standard Time on 29 June 2017.
Shelton Hamilton (Contract Specialist) @ shelton.hamilton@us.af.mil (334)953-3100 or Marcus Abram (Team Lead) @ marcus.abram@us.af.mil (334)953-3566.
Statement of Objectives
Judicial Docketing System (JDS) Software Requirements
AFLOA/JAS
•1. INTRODUCTION. The Air Force Legal Operations Agency, Legal Information Services (AFLOA/JAS) serves as the DoD Executive Agent for legal information technology and as such is responsible for maintaining multiple legal software applications in support of the Judge Advocate General Corps (TJAGC) and their dependents. AFLOA has a requirement to purchase a software upgrade to the existing judicial scheduling program which has been used since 2006 to facilitate an informed and responsive centralized detailing of Military Judges, Area Defense Counsels, Senior Defense Counsels, court-reporters, and as of 2013 Congressionally mandated Special Victims' Counsel for sexual assault victims, to courts-martial across the globe. The product should be accomplish the below:
•2. DESCRIPTION OF ITEMS.
•2.1. Web based and supports major browsers including Internet Explorer, Chrome, and Firefox
•2.2. Can be locally hosted by customer
•2.3. Cost effectively supports 400-500 users
•2.4. Enterprise class security and IT controls including strong authentication, role based access control, data center security and data protection
•2.5. Intuitive modern interface
•2.6. Rapid deployment with minimal infrastructure requirement at a cost-effective initial price-point.
•2.7. System is fully documented and in-context web based help is available for all functions
•2.8. Centralized administration function allowing administrative users to easily perform advanced system configuration
•2.9. Migration of data from current Milum Office Tracker server scheduling software
•3. Schedule Management
•3.1. Allow for the creation of customizable color coded labels, keywords and custom fields
•3.2. Allow scheduling administrator(s) to create individual accounts for all users
•3.3. Ability for scheduling administrator(s) to create and define user groups and assign users to user groups
•3.4. Ability for scheduling administrator(s) to define sharing privileges for each user to give specific levels of access regarding the capability to create, view, edit, modify, and delete events
•3.5. Ability for scheduling administrator(s) to set security levels for each individual user or for groups of users and set forth sharing privileges for each user group to give specific levels of access regarding the capability to create, view, edit, modify, and delete events
•3.6. Ability for scheduling administrator(s) to create new timed or non-timed events (i.e., events such as holidays which fill the entire day or time events which only take part of a day)
•3.7. Provide various views for the scheduling administrator(s) to visualize schedules to include day, week, month, and planner (more than a month) views
•3.7.1. Views should allow for scheduling administrator(s) to display user names, items to display, order to display, and allow for a drag and drop capability to move events
•3.8. Set "sharing privileges" so users can schedule for one another if given appropriate permissions
•3.9. View side-by-side user accounts and see complete schedule information with full text
•3.10. Send automated reminders and notifications to users and others whether part of the scheduling program or not
•4. Individual Event Scheduling
•4.1. Allow users to have a separate private calendar for each person
•4.2. Allow for sharing of calendars if given appropriate level of permission
•4.3. Ability to keep an automated history of all user appointments
•4.4. Allow individual users and users with elevated privileges the ability to create, modify, delete events
•4.5. Allow for the control of double booking by scheduling administrator(s) and users, if given appropriate permissions, to allow, not allow or warn of double booking on an individual account basis
•4.6. Ability to set any event to recur on a daily, weekly, monthly or yearly basis
•4.7. Ability for scheduling administrator(s) to create recurring daily or weekly events with the capability of setting reminders which may be viewed for any user or group of users
•4.8. Automatic notification capability for each user to create a message (e-mail or internal) to send for any event
•4.9. Ability to set reminders for individuals
•5. Reporting
•5.1. Create printed and on screen time use reports
•5.1.1. Ability to customize daily, weekly, monthly, detail reports
•5.1.2. Ability to view and print group schedules with names side-by-side format
•5.2. Ability to export reports in a Adobe Acrobat Reader format (pdf)
•5.3. Ability to create reports such as detailing time usage for individual users and/or groups of users with the capability to save or export reports.
•6. Search Capability
•6.1. Search capability to find information and events,
•6.1.1. Create instant on screen report which allows for filtering by names, labels, keywords, and/or other event information
•6.2. Ability to export search results which can be opened in a word processor, spreadsheet or database application for further customization
•7. INSTALLATION REQUIREMENTS: N/A
•8. DELIVERY REQUIREMENTS: should be a download 15 days after contract award
•9. WARRANTY: Standard Software support warranty
•10. GENERAL INFORMATION: We are looking for an existing Commercial off the Shelf (COTS) product not a design or new build.
Primary POC: Rooker Mears / rooker.mears.1@us.af.mil
Alternate POC: Michael Lambert / michael.lambert.3@us.af.mil
