Specifications include, but are not limited to: Coordinate daily briefings with key operational staff, County staff, and debris management Contractor(s) to review, formulate and update debris assessment and removal operations and strategies. Schedule, manage and conduct periodic meetings with field staff and Contractors. Meetings shall be scheduled so that they will not impede, hinder nor delay the debris management Contractor(s) and the debris management operation. ; Provide a daily report of debris Contractor crew assignments, working locations, number of trucks assigned, total loads, cubic yards collected by debris type, an updated map of streets where debris is collected, and other key operational statistics to the County’s Project Manager or designee. ; Coordinate daily scheduling, dispatching and logistical operations of the field collection monitors. ; Hire, train, deploy and supervise all field collection monitors and staff. ; Conduct debris surveys and perform debris estimation by debris types as requested by the County. ; Maintain accurate records of all debris collection vehicles, including the measurements of the inside of the useable bed space, photographs, license information, vehicle identification decal issuance and regular monitoring for vehicle modifications. ; Track and coordinate responses to problems identified in the field, citizen complaints related to debris removal, including commercial and/or residential property damage claims as a result of debris removal. Contractor shall maintain a detailed GIS database of customer complaints and resolutions. ; Make all reasonable efforts to ensure that TDSRS have access control and security. Conduct end of the day duties and verify that all vehicles have left the TDSRS at the specified time established by the County. ; Make all reasonable efforts to ensure the field collection monitors are accurately recording the streets and locations where debris was collected. ; Schedule work for all team members and sub‐Contractors on a daily basis. ; Conduct inspections on a regular, predetermined, and random basis. Make all reasonable efforts to ensure the appropriate frequency of oversight is performed for all work crews, vehicles, and locations. ; Monitor the debris removal Contractor(s), TDSRS(s) and final disposal locations for compliance with their contract with the County. ; Provide training to County’s staff in essential debris management and collection functions to ensure appropriate and responsive interface with disaster debris collection Contractor(s), County, state, federal and other applicable agencies. ; Develop forms, databases, etc. for tracking field activities, and submitting invoices for reimbursement, etc. ; Daily personnel tracking sheets (field reports) shall be maintained for all Contractor personnel assigned to the project. ; Set up schedules for monitors each day and coordinate cleanup crew assignments. Survey and maintain list of areas with special needs, including but not limited to, hazardous stumps, trees, hangers/leaners, debris types, and other potential problems. ; Prepare daily and periodic tracking reports to support debris removal, TDSRS operations and final debris disposal for audit purposes. Maintain a database of debris managed, costs incurred and reconcile debris collection and Contractor invoices. ; Compile records and assist the County, as requested, with the preparation of required forms for reimbursement.
