Specifications include, but are not limited to: The Birmingham-Jefferson County Transit Authority (BJCTA) is seeking to procure a Budgeting, Planning and Forecasting (BPF) software that provides the following capabilities and solutions: • The ability to offer multiple versions and updates for the budget o This will enable the BJCTA to maintain the original approved version of the budget, plus all modifications and updates as the budget is revised during the year. • Offers ease of uploading actual data from BJCTA’s ERP System to the BPF solution which will enable the comparison of actual results to the planned budget. o This will enable the BJCTA to frequently compare and report budget to actual results. • The ability to perform scenario planning and what if analyses. o This will enable BJCTA to understand and analyze the financial impacts that various proposed decisions and situations will have on the organization. • Offers licenses that gives access to multiple users with the ability to provide global access to some and limited access to others. Additionally, the software should offer reports at a consolidated level for the entire organization as well as the ability to filter data and reports for each department. o BJCTA desires that each department head will have access to develop and input the budgets for which they have oversight; however, access to certain secure data and areas need to be limited to those with access clearance. o BJCTA should be able to desires to present reports for individual departments. • Provides the ability to generate the typical financial metrics, but also offer options to build custom dashboards and key performance indicators (KPIs) that are germane to the transit industry and specific to BJCTA. o BJCTA manages operations using typical financial metrics, but also utilizes metrics and KPIs that are specific to the transit industry. o These financial metrics and KPIs are also provided in reports to executive management and the Board of Directors. • Offers ease in converting generated reports to Excel, Word, PDF and Power Point. o The ability to offer multiple versions and updates for the budget o This will enable the Authority to maintain the original approved version of the budget, plus all modifications and updates as the budget is revised during the year. • Offers the ability to forecast the future based on actual results and other anticipated criteria and results. o It is important to provide a mechanism whereby BJCTA is able to prepare and report forecasts for the current and any future years. • Ability to import payroll and benefit options (medical insurance premium cost) options to the software, to make global changes (such as payrate percentage increases) and to set maximum limits for social security unemployment calculations. Additionally, it would be an additional plus to have the software capture headcount by department and perform headcount comparisons and analyses.
