Specifications include, but are not limited to: • Conducting quarterly meetings of the Washington Alfalfa Seed Commission ensuring that all announcements and accompanying documents are distributed in a timely fashion and in compliance with the Open Public Meetings Act (Chapter 42.30 RCW). These include the agenda, minutes from the previous meeting, the financial report and all accompanying documentation and any other materials necessary to conduct the meeting. An annual meeting is typically held in June of each year. The annual report is presented and a proposed budget is discussed for the ensuing fiscal year (July 1 through June 30 of each year). • Maintaining tight fiscal control of the operating budget and all collected assessments. • Providing financial statements to, and assist the Commission in, budget preparation, and maintain expenditures within established budget. Ensure invoices are paid in a timely manner and documentation is maintained to justify payment.