Specifications include, but are not limited to: EW’s payroll includes about 80 staff, and 2,500 program participants. Most of the staff is exempt and the program participants or senior citizens who are enrolled and receiving job training, are best characterized as part-time, hourly employees for payroll purposes. Currently, EW processes payroll for all staff and participants in-house, using LAWSON ERP, contracts with ADP for payroll tax services, KRONOS for staff timekeeping and ESKER for participant time keeping. EW has 26 payrolls per year. Participants complete time sheets at their assigned host agencies and fax/e-mail them to the ESKER fax service. EW staff reviews and validates the timesheets faxed into Esker and upon validation a CSV file is created and uploaded into LAWSON. Staff complete and approve their time in Kronos, payroll staff processes staff time into batches via Lawson. Payroll staff receives validated time sheet batches for processing, it then releases batches for calculation on Wednesday morning. Once calculated, National payroll assigns payment numbers for printing, it then creates the payroll registers before it posts to GL. After payroll has been processed and closed out, the ACH file, positive pay file, and ADP tax file is submitted for processing; once payroll is posted to GL, checks and ACH paystubs are printed and mailed. EW is seeking a partner to make more efficient use of scarce resources, improve accuracy and easier access to data and reports. EW in the process of implementing a new ERP system and we seek to outsource all the HRIS & Payroll including timekeeping functions and reimbursement request.
