Specifications include, but are not limited to: Expectations Reporting to the UDOT Communications Central Office, Conference/Event Coordinators will be contracted to plan, organize and execute specific conferences and/or events. The intended role of contracted services will include – but is not limited to – the following: • Develop a timeline and work plan; • Help to establish event dates; • Help to develop and manage event budget; • Assist with vendor identification, negotiations, contracting and management; • Develop and implement a marketing and communications plan; • Ensure timely execution of all creative associated with the event, including: invitations, letters, emails, tickets, press materials, table signs, event signage, outreach materials, etc. • Help identify venues, including hotels, conference centers and tour/offsite locations; • Manage and coordinate general event logistics, such as catering, venue coordination, registration, contracts, staging, entertainment, floor plans, seating plans, décor, volunteers & staffing, technical equipment, presentations, emcee, protocol management of VIP guests and dignitaries and any other relevant tasks as required; • Ensure all applicable licenses and appropriate insurance coverage is acquired; • Participate in post-event evaluations and surveys, including the preparation of your own post-event evaluation with recommendations to UDOT; • Supervise all aspects of the event and manage the logistics and onsite supervision of the event during the event, including trouble-shooting; • Meet regularly as required by the Communications Office to provide updates on progress, issues, resources, and budget matters; • Other duties as assigned.