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Council Chambers Media


Location
Utah
Publication Date
03/06/2019 12:21 PM EST
Closing Date
04/02/2019 12:00 PM EDT
Issuing Organization
City of West Valley City
Solicitation Number
Description

West Valley City (the “City”) is seeking proposals to provide professional recommendations for the equipment and system(s) which, when installed, will accomplish the objective of providing a state-of-the-art audio-visual capability for the West Valley City Council study sessions and regular meetings (the “Meetings”). The contractor will provide, install, implement, document and maintain the system and will provide training to City staff. The contractor shall provide professional recommendations for the equipment, goods and services necessary for installation and shall be responsible for performing all services as may be required to complete the Audio-Visual System Upgrade which may include, but shall not necessarily be limited to: Review of the existing meeting rooms and all relevant equipment currently utilized by the City to communicate via sight and sound all elements of the proceedings of public meetings conducted in the facility; Develop a plan that demonstrates comprehensive knowledge of the general and specific needs of the City and recommends a user-friendly, cost-effective, scalable approach to meeting those stated needs through the use of specific goods (equipment) and services (technical support); and, Supply, install and programming of all equipment desired by the City and necessary to affect an operational turnkey system. Provision, installation, training, warranty and on-going maintenance support of all necessary equipment as mutually determined by the Contractor and the City pursuant to this procurement. The Meetings take place in two rooms which are located within City Hall in West Valley City, UT. The rooms are used, primarily, by the City Council, the legislative body of the City, for public meetings. The rooms are also utilized for meetings by various local boards and commissions and for other public purposes. The audio, video, remote access and acoustical elements of the rooms and the broadcast must be able to be clearly seen and heard by the council members, the audience in the room, and the audience viewing at home. The meetings are broadcast on the local Comcast cable channel.

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