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Printing and Mailing of Voter Registration Cards

Publication Date
10/10/2017 11:53 AM EDT
Closing Date
10/24/2017 03:00 PM EDT
Issuing Organization
County of Fort Bend
Solicitation Number

Specifications include, but are not limited to:It is the intent of Fort Bend County to contract with one (1) vendor for all materials, supplies, equipment, tools, services, labor and supervision necessary to print and mass mail the voter registration certificates. 7.1 Approximately 380,000 voter registration certificates must be mailed no later than December 05, 2017 to all registered voters with an active status as required by the Texas Election Code. 7.2 The Fort Bend County Elections department will produce a CD-ROM containing only the information necessary to complete the mailing. Each record will be a fixed length and exported to the CD-ROM. File may also be transferred to vendor via FTP. 7.3 Certificates shall be mailed first class with a “Return Service Requested” message. The Texas Election Code requires that the card be mailed by nonforwardable mail, 7.4 The zip code information provided by the Elections office is not a zip+4. 7.5 Only the voter’s year of birth will be printed on the cards 7.6 Vendor shall print barcodes of the certificate number and notice number on the face of the certificate in a 3-of-9 barcode font. 7.7 Data will be provided on CD-ROM. Vendor shall pick up and return the data at Fort Bend County Elections Administration, Rosenberg Annex, 4520 Reading Road, Rosenberg, Texas. Information provided on the CD shall be utilized for NO other purpose than to produce documents required herein. Test data will be provided to vendor for formatting purposes upon request. Live data will be available by November 25, 2013. 7.8 Samples and/or proofs (at least 2 voters from 10 precincts) must be made available to Fort Bend County Elections Administration department from the test data within fourteen (14) days from receipt of data and must be approved in writing by Fort Bend County prior to actual printing. Corrected printing proof to be picked up by vendor no later than three (3) days after receipt of original proof.

http://www.fortbendcountytx.gov/index.aspx?recordid=1474&page=411 (opens in a new window)

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