Specifications include, but are not limited to:The City of Austin (City) seeks to establish a contract with a qualified Contractor(s) to provide Original Equipment Manufacturer (OEM) and aftermarket parts and repair services for City Sludge Trailers on an asneeded basis. A Contract will be awarded to provide parts and repair services for Godwin, Fruehauf, Clements or any other sludge trailer provider as stipulated in this solicitation. The Contractor shall: 5.1. Provide all labor, parts, equipment, materials, tools, supervision, and transportation required to perform repairs to City vehicles according to the manufacturer’s recommended repair techniques and standards. 5.2. Perform all repair services on the Contractor’s premises. 5.3. Pick up and/or return all City vehicles and equipment to and/or from the Contractor’s premises where the repair services shall be completed, except as specified. Vehicles and equipment in need of repair(s) shall be picked up within one (1) working day after notification and returned within one (1) working day after completion of the repair(s), or at a time mutually agreed to between the Contractor and the authorized City representative. 5.3.1. On occasion, the City will provide transportation for vehicles or equipment to the Contractor’s premises. Upon completion of repairs, the Contractor shall deliver the vehicles or equipment back to the City within one (1) working day after completion of the repair(s) unless otherwise specified in the delivery order. 5.4. Diagnose the vehicle or equipment for repairs and provide a written cost estimate to the authorized City representative within two (2) working days after taking possession of the vehicle or equipment. The written cost estimate shall include: The cause of failure The correction or repair needed Estimated labor hours and cost Description and cost of parts Total cost to complete repair services Total amount of time needed to complete repairs The vehicle or equipment identification number (license plate, VIN or unit number) 5.4.1. The authorized City representative will provide written authorization (e.g. email) to proceed with the repairs after evaluating the estimate. Authorization will include a unique delivery order number. The Contractor shall not proceed with repairs based on verbal authorizations and assumes all liability and responsibility for repairs performed based on such verbal authorizations. 5.5. Submit a new cost estimate if the cost of the necessary repairs increases from the original cost estimate due to hidden damage. The new cost estimate shall list the additional repairs and costs and shall be submitted to the authorized City representative for written (e.g. email) approval prior to performing the hidden damage repairs. 5.6. Complete the repairs within the timeframe specified in the estimate after receipt of written approval to proceed with the repairs from the authorized City representative. If more time is required to complete the necessary repairs, the Contractor shall request an extension in writing (e.g. email) that includes the reason for the extension and the date repairs shall be completed by. The authorized City representative will approve the Contractor’s request for extension in writing (e.g. email).