Specifications include, but are not limited to: The professional administration/management firm/consultant to be hired is to provide contract-related management services to the City of Liberty Hill including but not limited to the following areas: • Project Management • Financial Management • Environmental Review • Real Property Acquisition/ URA • Construction Management • Fair Housing/Equal Opportunity • Labor Standards Requirements including DBA • Audit/Contract Close-out Assistance A. Project Management 1. Develop a recordkeeping system consistent with program guidelines, including the establishment of a filing system. 2. Maintenance of filing system. 3. Provide general advice and technical assistance to the City personnel on implementation of project and regulatory matters. 4. Assist in the procurement of professional consulting engineering services through the request for proposal process, if applicable, and as required by the TASA regulations. 5. Furnish City with necessary forms and procedures required for implementation of project. 6. Assist the City in meeting all special condition requirements that may be stipulated in the contract between the City and TxDOT. 7. Prepare and submit to TxDOT documentation necessary for amending the TASA contract. 8. Conduct re-assessment of environmental clearance for any program amendments. 9. Prepare and submit quarterly reports (progress and minority hiring). 10. Prepare Financial Information Report for City. 11. Establish procedures to document expenditures associated with local administration of the project. 12. Maintain TxDOT register for any property/equipment purchased or leased. 13. Serve as liaison for the City during any monitoring visit by staff representatives from TxDOT. B. Financial Management 1. Assist the City in proving its ability to manage the grant funds to the state's audit division. 2. Assist the City in establishing and maintaining a bank account (Direct Deposit account) and/or separate local bank account, journals and ledgers. 3. Assist the City in submitting the required Accounting System Certification letter, Direct Deposit Authorization Form (if applicable), and/or Depository/Authorized Signatory form to TxDOT. 4. Prepare all fund drawdowns on behalf of the City in order to ensure orderly, timely payments to all contracting parties within the allotted time period. 5. Review invoices received for payment and file back-up documentation. 6. Provide general advice and technical assistance to City personnel on implementation of project and regulatory matters. 7. Assist the City in establishing procedures to handle the use of any TASA income.