Specifications include, but are not limited to: General Information Ability to post invoices which update the accounts payable file, reduce the related encumbrance(s), update the vendor master file, update the general ledger, generate checks or ACH's and create detailed transaction records for audit and analysis. Ability to flag or prohibit the following with the ability of authorized users to override: The receiving date from being earlier than the requisition date The quantity received from being greater than the quantity approved on the purchase order / contract The unit price from being greater than the allowable threshold above the unit price approved on the purchase order / contract (threshold being a % of the unit price) The payment amount is greater than the defined budgetary category balance Vendor File Set-Up and Maintenance Ability to assign classifications to vendors (i.e. Regular, One-Time/Alternate, Employee, Contractors, governmental agencies, volunteers, etc.) and limit access for updating vendor information based on an appropriate user level of authority. Ability to require a nine-digit EIN for vendors but not for employees and governmental agencies.
