Specifications include, but are not limited to:This Scope of Work specifies services that the City expects to acquire from the successful Proposer as a result of this solicitation. 9.1 Development and documentation of a project vision, strategic objective and project plan for software system selection process. 9.2 High level formulation of a simple “back office” application strategy or enterprise resource planning (ERP) strategy which evaluates whether a single suite ERP solution, or separate applications addressing financial management activities (finance, accounting, procurement) and human resource activities (human resources, payroll) would be most advantageous, resulting in a brief outline of the ERP strategy. Additionally, outline must address strategy for evaluation of on site hosting versus cloud systems. 9.3 Facilitation of onsite meetings/workshops with decision makers, key stakeholders and subject matter experts to determine business needs. 9.4 Facilitation and ongoing coordination of a selection team comprised of key stakeholders. 9.5 Development and documentation of a high level listing of primary business processes, both current and desired, for financial management, human resources and payroll 9.6 Development and documentation of high level categories for evaluation criteria/software requirements including at a minimum criteria for assessing product functionality, technology, costs, service quality, product vision and viability of successful implementation. 9.7 Development and documentation of detailed criteria/requirements in each high level category, including provision of typical criteria for this type of product, for review by the selection team. 9.8 Assistance in ranking and prioritizing of each detailed criteria as “mandatory” or “optional”, resulting in a detailed prioritized requirements list. 9.9 Develop and document a market overview of software systems which best meet the City’s requirements, including a description of any tradeoffs among available systems, operational benefits resulting from various capabilities/functionalities and general pricing information, resulting in a written overview and summary document along with a suggested project budget. 9.10 Development and documentation of a decision making methodology for assessing different systems and implementation approaches, resulting in a recommended decision making process. 9.11 Assist in development of Request for Proposals for the required software system and any necessary implementation services, collaborating with City staff to develop a draft RFP. 9.12 Facilitate in proposer evaluation process including, but not limited to, coordination of proposer demonstrations and reference checks. 9.13 Facilitate proposer evaluation process, collaborating with the selection committee, to make and document a recommendation for award. 9.14 Assist in initial review of contract scope, verifying all required products and services as detailed in the Request for Proposals, proposal, presentations, discussions, negotiations and proposer’s best and final offer are incorporated into the contract scope, and provide written comments/feedback on draft contract. City staff will handle legal review and negotiation of final contact. 10.0 Minimum Qualifications
