Specifications include, but are not limited to: a. Design Phase Services and Construction Documents Phase Services1) . Submit for the approval of the Owner and the User Agency, the Project Approach Concept meeting all project requirements, and a schedule for the performance of the Design Agent’s services, within 2 (two) days of issuance of the PO. 2). Perform necessary site visits to become familiar with the project.3). Provide full video documentation of existing conditions for approval by DCAMM and RICC to determine changes made to the building requiring restoration to the satisfaction of the RICC, and confirm existing conditions for the prospective Contractor. 4) . Review as-built drawings and closeout documents from construction.5) . Review the existing lease agreement to understand the condition in which the building needs to be restored.6) . Provide all applicable plans, details and specifications required to procure general contractor pricing.7) . Integrate the requirements of R.I. General Laws, § 37-24 The Green Building Act, and reflectintegration of these requirements in all professional fees.8) . Advise on best practices and innovations in terms of material recycling and integrate intoprofessional fees and cost estimates.9) . Submit all applications, documents, drawings and specifications required for State Agency reviews.10). Submit 100% construction documents to the State for final review and comment no later than the calendar days listed in Section 3, B. Anticipated Schedule, line 3.11). Design Agent shall respond to all building code comments and incorporate comments into design.12). Attend weekly meetings with DCAMM, located in Providence, RI. These shall be a combination of in-person meetings and virtual meetings. The Design Agent shall be prepared with presentation materials such as Powerpoint images to show progress and schedule updates. 13). Contract Documents shall be turned over to the State of Rhode Island in the format they were originally created by this Design Agent (ie. MS Word, AutoCAD, Revit etc.) and in PDF format. 14). The Owners’ Program Manager’s responsibility to prepare all agendas and meeting minutes supplants the requirement for Design Agent preparation of these documents. 15). Use expertise to specify custom finishes, treatments and materials to restore areas to the appearance of existing conditions, including, but not limited to, painting systems, wallcovering, upholstered walls, and custom replication of carpeting in a conference space. Indicate on construction documents, the extent of areas to be restored to display a consistent undisturbed space. 16). Participate in a file sharing system, with the Owner and OPM and maintain all files related to A/E services in an organized manner.b. Bidding and Negotiation Services 1) . Attend one (1) pre-bid meeting at Site 2). Respond to questions proposed by bidders.3). Prepare Addenda. 4). Assist in reviewing bid results.5). Attend de-scope meeting with Contractor if required.6). Participate in a file sharing system, with the Owner and OPM and maintain all files related to A/E services in an organized manner. c. Construction Phase Services: 1) . Complete RIGBAC Preconstruction and Post Construction Certifications. 2) . Organize, attend and administer pre-construction meeting.3) . Review Submittals.4) . Review and respond to contractor RFI’s. 5) . Provide construction sketches.6) . Provide full time, 5 day a week (including at extended work hour times) on-site staff person to observe the Work during active demolition/restoration, and provide daily field report.7) . Review and approve contractor applications for payment which may be required bi-weekly. 8) . Provide walk-thru with DCAMM and RICC to make sure that building is restored to the satisfaction of RICC.9) . Prepare punch-lists.10). Review Closeout-Documents and verify that all have been provided.11). The estimated deconstruction/restoration project is expected to take 6 weeks and be carried out with extended working hours.12.) Participate in a file sharing system, with the Owner and OPM and maintain all files related to A/E services in an organized manner. 13.) Participated in Contractor’s file sharing system and maintain all files related to A/E services in an organized manner.