Specifications include, but are not limited to: PennDOT is holding a 2019 Equipment Manager's Conference and is requiring a vendor to provide lodging, meeting rooms and catering for approximately 100 attendees for this event. The event will be held within ten miles of the city of Harrisburg. Conference space shall be as follows: 1. Conference room shall accommodate at least120 people comfortably in a classroom-style setup, with all tables covered with tablecloths. 2. Conference rooms shall be carpeted and free of noise that would interfere with the normal conduct of meetings. 3. Tables shall be no less than 3’ x 6’ rectangle, with only two (2) participants per table, with 4’ between rows. 4. Chairs shall have padded seats and backs. 5. The vendor shall provide water pitchers and glasses, tablets, and pens on each table, to be replenished daily. 6. Visibility within room cannot be obstructed by posts. 7. Heating, ventilation, and air conditioning systems should be maintained or controlled within the room. 8. Adjustable lighting should be within the room. 9. Adequate trash cans shall be provided in the room. 10. One (1) microphone and stand to be placed in the seating area. 11. A riser shall be provided in the front of the meeting room and include: a. One (1) podium; b. Two (2) cordless handheld microphones, or other wireless clip-on for the speaker. 12. Four (4) extra tables shall be placed in rear room for event observers/presenters (seating for two (2) per table). 13. One (1) projector and large projection screen which shall be positioned in the front of the meeting room. All participants in room are to have good visibility. If screen cannot be read clearly from back/sides of room; additional projection screens are to be added in meeting room to ensure visibility for all participants. 14. Internet connection should be available in all meeting rooms.