Specifications include, but are not limited to: The purpose of the Photography RFP is to seek a qualified photography firm to provide photography (photo packages) to the Chatham County Parks and Recreation youth sports participants. (Youth Softball, Basketball, and T-Ball). The photographer selected to provide photo services will be responsible for team and individual photos in the Chatham County Parks and Recreation youth sports programs. PHOTOGRAPHER RESPONSIBILITIES 1. Schedule all team photos and provide adequate staff to assure timely and efficient photo sessions without delay to game schedules. 2. Collect and account for all money paid for photo packages while offering a variety of methods of payment. 3. Photo packages will be mailed directly to the home of the participant within three weeks after each photo session. 4. Provide a variety of packages including affordable options. 5. Provide all participants with clear, properly formatted, professional quality color prints. 6. Resolve any problems associated with photo sessions or with the delivered products. 7. Provide each sponsor a 5x7 sponsor’s plaque delivered to the Chatham County Parks and Recreation within three weeks after each photo session. 8. Provide each head coach with a coach’s plaque delivered to Chatham County Parks and Recreation within three weeks after each photo session.. 9. Provide one assistant coach per team a 5 x 7 team photo delivered to Chatham County Parks and Recreation within three weeks after each photo session.. 10. Photographer shall be responsible for providing a certificate of insurance meeting County requirements upon awarding of the contract. 11. Provide proof of a clear criminal background check on all staff in contact with any youth through this contract. 12. Provide a report within thirty days of photography session showing the totals sales generated from each photography session. 13. Agree to pay to Chatham County Parks and Recreation a set commission rate of gross sales for each sport season’s photography session. This should be paid within fifteen days of the generated total sales report.