Dated: October 31, 2017. The City of Rochester Hills is soliciting proposals from qualified
companies to establish a contract for Carpet Cleaning Services at various City owned buildings for a
one (1) year period. The City reserves the right to exercise an option to renew for two (2) additional
1-year periods. The Vendor shall provide all necessary equipment, materials, supplies, necessary
insurance, supervision and competent, suitable and qualified personnel to perform the work required.
The City’s current contract expires on December 31, 2017.
Sealed proposals will be received by the City of Rochester Hills, at the Purchasing Division, 1000
Rochester Hills Drive, Rochester Hills, Michigan 48309, or submitted online through the MITN
website until 3:00 p.m. local time on Wednesday, November 29, 2017, at which time and place
proposers’ names will be publicly read aloud. Faxed submittals and late submittals will not be
accepted. Please visit the City of Rochester Hills’ website at www.rochesterhills.org for
Construction Updates/Alerts and allow adequate time when delivering items to the City.
A voluntary walkthrough will be held to provide an opportunity to become familiar with the premises
specified, to measure all carpeted areas, view the current condition of the surfaces to be cleaned and
to become familiar with the work to be performed according to the contract and specifications. The
walkthrough will include site visits of all necessary City locations on Friday, November 10, 2017 @
9:30 a.m. commencing at the Purchasing Division at City of Rochester Hills City Hall Building, 1000
Rochester Hills Drive, Rochester Hills, Michigan. Contractor is responsible for all measurements of
carpeted areas when preparing this proposal. It shall be the responsibility of the Contractor to
determine quantities of any special materials required and incorporate any such items in his/her cost.
The deadline for questions will be 11:30 a.m. local time on Monday, November 13, 2017. Questions
received after the date and time above will not be considered.
The City of Rochester Hills officially distributes bids, requests for proposals and quotation
documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network
(MITN). Copies of proposal documents obtained from any other source are not considered official
copies. Only those vendors who obtain proposal documents from either the Purchasing Division or
the MITN System are guaranteed access to receive addendum information, if such information is
issued. The first step to do business with the City is to become a registered vendor by visiting
www.mitn.info to link to the MITN website. Final proposal results will be posted on the MITN
website after award.
Please note if you are submitting proposal through the MITN website, the City of Rochester Hills is
capable of accepting documents in .docx, .pdf, .jpg, .tif or rtf formats. Due to security risks
associated with some file formats, the following file types are not able to be opened by the City:
DOC, DOCM, DOT, XLS, XLSM, XLSB, XLT, PPT, PPTM, RTF. All of these formats can contain
malicious code. The City is also not able to open ZIP files at this time. Alternatively you could
convert these files to PDF.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND
ALL PROPOSALS.
Please log into MITN for complete document.
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