Dated: October 31, 2017. The City of Rochester Hills is soliciting proposals from qualified and experienced firms to provide Copying and Bindery Services on an as-needed basis for a three (3) year term. The purpose of this document is to ultimately enter into a contract with one or more qualified firms in order to provide the necessary services and meet departmental demands. The City’s current contract expires on December 31, 2017.
Sealed hardcopy proposals (4-copies) will be received by the City of Rochester Hills, at the Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 or submitted online through the MITN website until 3:00 p.m. local time, on Thursday, November 16, 2017, at which time and place proposers’ names will be publicly read aloud. Late submittals will not be accepted. Faxed proposals will not be accepted.
Please visit the City of Rochester Hills’ website at www.rochesterhills.org for information on Construction Projects and allow adequate time when delivering items to the City. The City reserves the right to postpone the due date for its own convenience. Proposals are considered received when in the possession of the Purchasing Division at the due date and time.
Questions are to be directed to Keri J. Bright, CPPB, Purchasing Analyst, Phone: 248.841.2538; fax 248.608.8178; brightk@rochesterhills.org Questions regarding the proposal must be made in writing prior to Monday, November 6, 2017 @ 11:30 a.m., at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the proposal, if such information would be of significance to uninformed proposers. Questions received after the date and time above will not be considered. Only the person designated above is authorized to seek additional information from prospective firms regarding their proposal.
The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN) at www.mitn.info . Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. When an award is made, it will be posted on the MITN website. Any deviation from the specifications must be noted on the proposal.
Please note if you are submitting a proposal through the MITN website, the City of Rochester Hills is capable of accepting documents in .docx, .pdf, .jpg, .tif or rtf formats. Due to security risks associated with some file formats, the following file types are not able to be opened by the City: DOC, DOCM, DOT, XLS, XLSM, XLSB, XLT, PPT, PPTM, RTF. All of these formats can contain malicious code. The City is also not able to open ZIP files at this time. Alternatively you could convert these files to PDF.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
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