Specifications include, but are not limited to: Providing Records Storage and Imaging Master Contracts. The City Clerk’s office is leading a city-wide initiative to identify the quantity of physical records that are being managed and maintained within each department. As a part of this assessment, we will be determining which records can be kept, imaged, or destroyed to reduce the overall paper footprint. We are up against a deadline with departments moving to new locations and there is not enough “lead time” to address retention requirements and other logistics that are required prior to any destruction of physical records. To combat these challenges, we need to leverage local vendors that can provide us with physical storage space, along with the ability to retrieve and destroy physical records as necessary. We are also looking for imaging support for records that exceed our in-house imaging capabilities. Here is a rough breakdown of the logistical needs we have for the project: • Pickup & delivery services • Retrieval and destruction services • Physical storage space to house archive boxes (~1.2 cubic feet per box) • Imaging services • Moving services (if applicable for large volume projects)