Specifications include, but are not limited to: A. Preventative Maintenance Services 1. The Contractor shall annually perform preventative maintenance service as recommended and specified by the manufacturer and as detailed in the Operations & Maintenance Manuals on all equipment at the MaineDOT Fleet Services Facility in Augusta, and various locations in Region 2. 2. Contractor shall provide all parts needed to perform and preventative maintenance Work. 3. The preventative maintenance services shall be performed annually between September 1st and September 30th. Hourly rates paid shall be full compensation for performing the work. Travel and truck costs, miscellaneous materials and items, and all overhead and incidentals necessary to complete the work shall not be measured for payment and will be considered incidental to the hourly bid rates. B. Repair Work 1. Repair Work shall include Work not included in the Preventative maintenance work which may be discovered, recommended and approved during annual maintenance or requested by the Department at a different time. The Repair Work must be approved by Contract Administrator prior to the Work being performed. 2. The scope of work covered under this contract includes repairing existing air compressors and air dryers and is not intended to be used for replacing and installing new equipment unless the cost is under $500.00. Major or extensive work to systems and replacements will be bid and contracted separately. 3. The Contractor shall perform repair services as requested by MaineDOT during regular business hours of 7:00 a.m. to 4:00 p.m. unless otherwise authorized by MaineDOT. The Contractor is to receive prior approval from the Contract Administrator for parts orders over $500.00 for any one repair. Service and parts needed over and above what was originally authorized must be authorized by Contract Administrator or designee prior to any work performance or replacement. Invoices shall show the itemized list of parts and materials and the associated costs. C. Service reports; Service reports stating date, time, technician’s name, work completed, location of unit, unit type and noting any obvious problems or recommendations for repairs will be completed with one copy submitted to the Contract Administrator. Completed service will be approved and reports signed by the Department before processed for payment.