Specifications include, but are not limited to: The Illinois State Board of Education (ISBE) seeks the service of one vendor to provide video production services for the next six Board Meetings. Meeting details are listed below, please note that some meetings will be in the Springfield board room and others will be remote. Remote locations will require more assistance. SERVICES REQUESTED: Multi-camera switched production - coverage of: 9 member Board (seated in horse-shoe formation in Springfield setting) Staff seated at tables parallel to horse-shoe formation (in Springfield setting) Presenters (seated at table facing open horse-shoe, in Springfield setting) One or two cameras and camera operators Hardware or software switcher/ Technical Director or operator In-room 12 mic set up for remote recording and connection to audio mixer and room speakers Minimum of one PA speaker for internal room audience Audio mixer Telephone hybrid equipment to supply audio to phone connection All associated cabling and power cords, extension cords, etc. PowerPoint Computer Source Integration Recording with Web-Ready File No live video or audio streaming is needed Final video content delivered same day in HD file format (to be negotiated) MEETING DATES-LOCATIONS-TIMES*: * NOTE: meeting dates/times/locations subject to change March 17 – 18 (Tuesday, Wednesday) Tuesday 3/17: 12 noon – 5:00 p.m. Wednesday 3/18: 8:00 a.m. –1:00 p.m. Macomb Jr/Sr High School, 1525 S. Johnson Street, Macomb, IL (both dates) April 15 (Wednesday) 10:00 a.m. – 5:00 p.m. ISBE Springfield Office, 100 N. First Street – 4th FL, Springfield, IL May 20 (Wednesday) 10:00 a.m. – 5:00 p.m. ISBE Springfield Office, 100 N. First Street – 4th FL, Springfield, IL June 16 – 17 (Tuesday, Wednesday) Tuesday 6/16: 12 noon – 5:00 p.m. Wednesday 6/17: 8:00 a.m. – 1:00 p.m. Rockford, IL (location to be determined) NO JULY MEETING. August: (date/time/location to be determined) September: two-day retreat (dates/time/location to be determined) SPRINGFIELD OFFICE LOGISTICS: Existing Room infrastructure when meetings housed in ISBE Springfield offices: Room size: 32’x70’ with set up as: A 9-member Board is seated in an open horse-shoe formation, with parallel side tables for key ISBE staff. Presenters are seated at a table facing the open horse-shoe. Room microphones, located at Board, staff, and presenter tables [ISBE provided] Sound board operation and audio mixing [ISBE provided] XLR out audio room feed [ISBE provided] Live audio streaming [ISBE provided] 2 HD cameras with tripods [ISBE provided] Camera operator(s) [vendor provided] Direct Ethernet connection [ISBE provided] Projector with screen [ISBE provided] Hardware or Software switcher/ Technical Director or operator [vendor provided] PowerPoint Computer Source Integration [vendor provided] Recording with Web-Ready File [vendor provided] No live video streaming is needed Set-Up and Testing in Springfield location: Upon request, the room can be available the afternoon prior to the meeting, or early morning on meeting date for set-up and testing of equipment and connectivity.