Specifications include, but are not limited to:provide the best responsive and responsible solution and services to achieve a successful JDE Enterprise One 9.0 release 2 to 9.2 Upgrade. The selected partner will work with CCWA staff by providing implementation services for project management, functional subject matter expertise for the 9.2 applications and infrastructure support for migrating to needed 9.2 architecture. The purpose of this RFP is to invite qualified proposers to prepare and submit proposals to provide implementation services in accordance with the requirements defined herein. CCWA implemented JDE OneWorld as its corporate ERP system in 2002, and upgraded to EnterpriseOne (E1), version 9.0 release 2 in February of 2012. CCWA uses E1 applications for budgeting, accounts payable, accounts receivable, equipment maintenance, fixed assets, general ledger, human resources, inventory and purchasing (supply chain management), work order and payroll. More detailed background information about CCWA’s current JDE E1 implementation can be found at the appendix A (CCWA Fact Sheet). This contains current details, proposed hardware, and all items captured as part of the Gap Analysis. CCWA is concentrating on a subset of these as defined in the Project Assumptions. In February of 2016, CCWA engaged in a Gap Analysis for the upgrade of its ERP software JD Edwards E1 version 9.0 release 2 to JD Edwards E1 version 9.2. The purpose of the Gap Analysis was to begin the planning process for the upgrade of JDE, discovery of issues and/or needed additional functionality, as well as to get a better understanding of the scope, costs and benefits of upgrading JD Edwards. CCWA has also undertaken a Business Process review, which may result in additional JD Edwards changes. At a minimum, CCWA wants to implement the following new modules and additional undertakings: 1. General: a) Setup Health and Safety Module (CCWA owns, not setup). b) Setup Contract Management Module (CCWA owns, not setup). c) Review Benefits and Employee Self Service setup. d) Workflows including routing and approval – all modules – currently have Requisition approval only. e) Media Objects – store information, then use/email on Requisitions, PO’s, WO’s, Quotes, etc. f) Security Review/Overhaul as needed (CCWA utilizes All-Out). g) Activate Analytics – Supplier, PO Ledger, Purchasing Ledger, others. h) Simplified User Interface for some users. i) Mobile Applications – a few to start (Requisition/PO/WO approvals) high on list. j) Interface/Integrate JDE with Cityworks - anticipate 2 way, time entry, materials. k) Ensure documentation/training is developed in UPK and is available through 9.2. Etc.
