The purpose of this solicitation is to enter into a purchase agreement for paper and cleaning supplies for school cafeterias for the period beginning October 1, 2021 through September 30, 2022 with a one (1) year renewal option upon mutual consent of both parties and School Board approval. The one (1) year renewal option shall be in effect for the period of October 1, 2022 through September 30, 2023. All pricing, terms, and conditions shall remain in effect for the entire term(s) of this agreement. The District does not pay fuel adjustment charges. The quantities and delivery dates listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated dates and quantities. However, the District reserves the right to adjust shipment dates, reduce the number of shipments, and/or purchase additional quantities at the contract price at any time during the contract period. By signing this agreement, you are agreeing to honor your bid’s pricing and all terms and conditions for the entire term(s) of the agreement.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, the Bidder shall make a notation in the comments section for that item. If the Bidder offers a product that is not preapproved in this bid, a sample must be submitted for review by Thursday, August 5, 2021, 12:00 PM CST. Failure to send a sample and the required documentation when offering an alternate product will result in your bid being determined “non-responsive” for that item. Samples should be clearly labeled “SAMPLE FOR BID NUMBER #220102.” If planning to send samples, the sample form will be posted on the Purchasing website at http://ecsd- fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All samples should be delivered to the Escambia County School District, Food Services Department, Suite 112, 30 East Texar Drive, Pensacola, FL 32503, Attn: Elizabeth Jones. Refer to Section T- Samples and Brand Name on page 5
QUESTIONS: Due to time constraints, it is recommended that vendors send any questions regarding this solicitation by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Thursday, July 29, 2021, 4:00 PM, Central Standard Time. Any changes in the specifications contained in this bid will be made by Addenda. Any Addenda issued concerning this bid will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each bidder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum. Any Addendum and answers to any questions received concerning this solicitation will be posted by close of business Monday, August 2, 2021.
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