The purpose of this solicitation is to enter into a purchase agreement for miscellaneous paper and cleaning supplies for school cafeterias for the period beginning October 1, 2018 through June 30, 2019 with a one (1) year renewal option upon mutual consent of both parties and School Board approval. The one (1) year renewal option shall be in effect for the period of July 1, 2019 through June 30, 2020. All pricing, terms, and conditions shall remain fixed and in effect for the entire term(s) of this agreement. The District does not pay fuel adjustment charges. The quantities and delivery dates listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated dates and quantities. However, the District reserves the right to adjust shipment dates, reduce the number of shipments, and/or purchase additional quantities at the contract price at any time during the contract period. By signing this agreement, you are agreeing to honor your Bid’s pricing, terms,and conditions for the entire term(s) of the agreement.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, theBidder shall make a notation in the comments section for that item. If the Bidder offers a product that is not pre-approved in this Bid, a sample must be submitted for review by Monday, July 30, 2018,12:00 PM CST. Failure to send a sample and the required documentation when offering an alternate product will result in your Bid being determined “non-responsive” for that item. Samples should be clearly labeled “SAMPLE FOR BID NUMBER 190102.” If planning to send samples, the form will be posted on the Purchasing website at http://ecsd-fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All samples should be delivered to the Escambia County School District, Food Services Department, Suite 112, 30 East Texar Drive, Pensacola, FL 32503, Attn: Charlene Pinto. Refer to Section T- Samples and Brand Name on page 5.
QUESTIONS: Due to time constraints, it is recommended that vendors send any questions regarding this solicitation by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Monday, July 23, 2018, 12:00 PM, Central Standard Time. Any changes in the specifications contained in this Invitation To Bid will be made by Addenda. Any Addenda issued concerning this Invitation To Bid will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each bidder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum. Any Addendum and answers to any questions received concerning this solicitation will be posted by close of business Thursday, July 26, 2018.
The direct link to the Bid Activity Section of the District website is listed below.
http://ecsd.fl.schoolloop.com/purchasing/bids
All inquiries should be sent to:
Allison Watson, Sr. Purchasing Agent
Purchasing Department
Escambia County School District
75 N. Pace Blvd. Pensacola, FL 32505
Email: awatson@escambia.k12.fl.us
Fax: 850--469-6271
For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this Bid. Vendors are expected to utilize this representative for ALL Information regarding this Bid. Vendors who contact any other District employee regarding the subject of this Bid are subject to disqualification from participating in this solicitation.
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