25-02-SP - Electrician Services

Santa Rosa County School Board is in search of bidder(s) to perform electrical services for installations and repairs on an as-needed-basis throughout the District.

The Contractor shall provide a licensed electrician and qualified helper for general electrical installations, repairs, and maintenance. Services include, but are not limited to:

• Distribution wiring (e.g., Closed Circuit Television (CCTV), computer/data cabling, fire alarm systems, intercom systems)
• Maintenance and repair of sports lighting for stadiums, athletic fields, and parking areas (including football, baseball, softball, and soccer facilities)

1. Specifications
   1. The School Board reserves the right to:
      1. Furnish all materials and equipment, or
      2. Purchase them from the Contractor based on pre-approved unit pricing.
   2. The Contractor must be available for small-scale emergency repairs. All work must be pre-approved by one of the following: Assistant Superintendent for Administrative Services, Supervisor of Building Maintenance, Maintenance Foreman, Director of Purchasing and Contracting, or Superintendent.
   3. Upon request for service, the Contractor shall provide a detailed quote including:
      1. Scope of work
      2. Location
      3. Date of quote
      4. Itemized pricing per bid
      5. Start and completion dates
   4. Work may begin only after quote approval and issuance of approved Purchase Order.
   5. This contract may not be assigned, transferred, sublet, or otherwise disposed of, in whole or in part, without written approval from the Director of Purchasing or designee.
2. Contractor Expectations
   1. Billable work hours begin upon arrival at the job site.  Travel time and mileage will not be compensated.  Contractor must check in/out with the school or department office upon arrival and departure.
   2. Contractor must respond to normal inquires within 24 hours.  Contractor must respond to emergency inquires within 12 hours. 
   3. Contractor must be available to respond in the event of a natural disaster or emergency.
   4. Compliance with School Board Policy 2.45, including the Drug-Free Workplace Act of 1988 and the Tabacco-Free School District policy, is mandatory.
   5. Contractor personnel much adhere to the same dress code as students and employees:
      1. Shirts must be worn at all times
      2. No inappropriate logos or messaging (e.g., references to drugs, alcohol, violence, or illegal activities)
      3. Pants must be worn appropriately without exposing undergarments
3. Safety Precautions
   1. Contractor is responsible for ensuing all working follow safety protocols and do not create hazards (e.g., obstructing traffic). All equipment must meet safety standards as defined by OSHA and the Florida Department of Transportation.
4. Property Protection and Security
   1. Contractor must provide barricades and take necessary measures to ensure the safety of District property and personnel.
   2. All work much be performed professionally, with full cleanup and removal of all materials and debris upon completion. School and department dumpster may not be used for disposal.
   3. Contractor is liable for any damage or loss to District property or third-party property cause by its personnel.  Contractor must repair or replace damaged property at their expense.
   4. The District may withhold payment or apply deductions as necessary to recover costs for damage caused by contractor negligence.
5. Licenses and References
   1. Contractor must submit copies of all licenses (e.g., Master Electrician, Fire Alarm) and a minimum of three (3) references with their proposal.
   2. Failure to submit valid licenses prior to contact award will result in disqualification.
   3. All licenses must be current and active (not expired or pending).
   4. References must be from entities where similar services were successfully preformed within the past three years.
6. Warranty
   1. All workmanship and materials must be warranted for a minimum of one (1) year from the date of completion.
7. Invoicing and Payment
   1. Payment will be processed after full inspection confirming completion of work and submission of a valid invoice referencing the Purchase Order number.  Invoices must be submitted to the location identified on the Purchase Order.
   2. If any deficiencies are found, payment may be withheld until corrections are made.
   3. Invoices must include a detailed breakdown of services and materials provided, per bid pricing.
   4. Billing for equipment will only be for hours used, not stored on site.
   5. Payment will be made within forty-five (45) days of correct invoice receipt.  The District:
      1. Will promptly pay all undisputed items.
      2. Will withhold payment on disputed items until resolved.
      3. Will pay late fees or penalties or disputed charges outside the 45-day window.
   6. The District uses a Purchasing Card (P-card) Program via VISA and MasterCard.
      1. P-card transactions will be treated like any standard credit card transaction.
      2. All transactions are subject to audit for the contract duration.