The School District of Escambia County (the “District” or “ECSD”) is seeking proposals from Dental Insurance carriers and Third-Party Administrators to provide dental plan administrative services on behalf of the five thousand four hundred (5,400) active employees and over two thousand (2,000) retirees of the District. The current plan is self-insured and currently being administered by United Group Plans (UGP). The plan is a Direct Reimbursement arrangement. A description of the District’s current plan design can be found on the "Plan Design & Rates" worksheet of the provided “ECSD Dental RFP” Excel worksheet(s). Approximately $1.2M in claims annually for five thousand nine hundred thirty (5,930) active and retired employees are processed through the plan. The District prefers a five (5) year agreement (with an initial term effective January 1, 2020 to be renewed annually) with a 3 - 5 year rate guarantee and the option to renew. It is the intention of the District to renegotiate with the then current provider to renew the agreement at the end of the agreement period. However, no guarantees can be made as to renewal of the Plan or renewal of contracts with any proposer. Terms, rates, and conditions of renewal or notice of non-renewal must be given by the service provider, in writing, no later than one hundred twenty (120) days prior to the expiration of the agreement or expiration of a rate guarantee period within a contract, if appropriate.
The District would like to review both continuing the Direct Reimbursement Plan PLUS two (2) additional options as identified in Section IV (Scope of Work/Services) and the provided worksheets. Please respond to this solicitation using the proposed plan designs illustrated in the EXCEL worksheets and utilizing the plan documents provided.
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