PRG-2019-P001 - Request for Proposals for Right of Way Landscape Maintenance Services

SCOPE OF SERVICES
 
General Requirements
The contractor will provide all labor, tools, equipment, and materials to perform routine maintenance and repairs, emergency repairs, testing, and inspection of Right of Way Landscape Maintenance as described in Attachment B “Supplemental Scope of Services”.
      The contractor will coordinate with other City contractors as necessary.
All work shall be made in a neat and workmanlike manner, in accordance with the best practices of the trade.  All work shall comply in every respect with City and state regulations and laws as well as all applicable code requirements.
The contractor shall also be responsible for ensuring necessary inspections are scheduled and completed satisfactorily. Upon completion of the work, the contractor shall conduct an operating test in the presence of the designated City representative and shall demonstrate that all equipment is operating properly.
Some materials may be supplied by the City. All parts and supplies must be qualified and approved. The contractor shall submit catalog cuts for all new equipment. The contractor will provide all necessary documentation for any work performed. 
Work Orders
Additional work outside of programmatic services identified in Attachment B may be authorized on an ad hoc basis and will be initiated by City staff. If the value of the work is over $500, City staff will initiate a Work Order (see Attachment A).  The contractor shall provide an estimate of time and materials as well as an estimated schedule for completion upon evaluation and discussion with City staff.  The contractor shall only repair, replace, upgrade or install work that is directed by the City and identified in the Work Order.  If there are any questions regarding the work to be performed, the contractor is responsible for contacting the designated City representative and requesting clarification before proceeding.
On Call/Emergency Service
The contractor will be available “on call” on a 24-hour basis for any emergency that may occur, including holidays.  Response time to emergencies and routine requests is expected to be timely. City Holidays currently include: New Year's Day; Martin Luther King Day; President's Day; Memorial Day; Independence Day; Labor Day; Veteran's Day; Thanksgiving Day; Day After Thanksgiving;  Christmas Day.
No Minimum Service Requirements
Services shall be provided by the contractor on an as-needed, non-exclusive basis.  The City does not represent that it will utilize any contractor’s services in any guaranteed amount. No minimum dollar amount or number of Work Orders are guaranteed by the City.  
Project Site Cleanliness
The contractor shall leave the work area in a clean state upon completion of the work at the end of each work day.  The contractor must remove all debris generated and dispose of it in an appropriate manner.
Safety
The contractor shall be responsible for all safety training, procedures and requirements.  
Contract Requirements
The contractor shall perform all Services in accordance with the executed Master Services Agreement and shall comply with all of its terms and conditions. The Master Services Agreement contains requirements that shall be the contractor’s responsibility, including without limitation:

• Insurance;
• Indemnity;
• City Sales & Use Tax;
• Invoice & Payment Terms;
• Licenses & Permits.