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Basic Information

Reference Number

0000182105

Issuing Organization

Garfield County

Owner Organization

Garfield County

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-GC-FG-01-18

Title

Fairgrounds Audio Visual Engineering and Design Services

Source ID

PU.AG.USA.1237.C5422476

Details

Location

United States, Colorado, Garfield County

Delivery Point

Garfield County Fairgrounds, Rifle, CO

Purchase Type

Term: 02/20/2018 12:00 PM MST - 12/31/2018 12:00 PM MST

Piggyback Contract

Description

In accordance with Article 5.3 of the Garfield County Procurement Code (“GCPC”), Garfield County is soliciting competitive sealed proposals from qualified individuals or companies to provide Audio Visual Engineering and Design Services for the Garfield County Fairgrounds.
The purpose of this solicitation is to receive comprehensive responses from qualified engineers describing their capabilities to include identification, design, documentation, support, installation supervision, and training for County staff for a permanent, integrated audiovisual system and software for Garfield County Fairgrounds in Rifle, Colorado.

Dates

Publication

01/15/2018 04:12 PM MST

Question Acceptance Deadline

01/26/2018 05:00 PM MST

Questions are submitted online

Yes

Closing Date

02/08/2018 03:00 PM MST

Prebid Conference

01/23/2018 10:00 AM MST

Contact Information

Scott Henriksen

970-945-1377 ext. 4021

shenriksen@garfield-county.com

Buyer Preferences, Guidelines & Requirements

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

01/23/2018 10:00 AM MST

Location

1001 Railroad Avenue, Rifle, CO 81650

Event Note

OPTIONAL/RECOMMENDED SITE VISIT. An Optional pre-proposal conference and site visit shall be held on Tuesday, January 23, at 10:00 A.M. at the Garfield County Fairgrounds, located at 1001 Railroad Avenue, Rifle, CO 81650. The Purpose of this optional conference / site visit is to give perspective offerors a forum to meet with and ask questions of Garfield County personnel to help prepare their respective proposals.

Offerors are cautioned that in no event shall failure to familiarize themselves with the requirements of this solicitation or to resolve ambiguous or inconsistent terms or conditions of this solicitation or proposed contract constitute grounds for a claim of any kind after contract award.

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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Garfield County will accept either physical or electronic proposal submissions:

For physical proposal submissions, it is the responsibility of each proposer to ensure that an original and three (3) copies and a digital version of its Proposal is received at the designated location at or before the closing time for the receipt of proposals in response to this RFP. Any proposals received after the scheduled closing time will not be accepted or considered for a contract award and will be returned unopened to the proposer. Proposals shall be delivered to the Garfield County Procurement Department, 810 Pitkin Avenue, Glenwood Springs, Colorado 81601.

For electronic proposal submissions, all proposals must be submitted via the Rocky Mountain E-Purchasing System (RMEPS) at www.bidnetdirect.com/colorado. It is the responsibility of the vendor to ensure that electronic proposals are submitted prior to proposal closing time. Electronic proposals shall be uploaded as a single PDF file.