20-62F-001 - Districtwide Volunteer/Visitor Check-In Solution

Poudre School District is requesting sealed proposals for a Districtwide volunteer and
visitor check-in solution that would be installed in approximately (50) District locations (schools,
offices, etc.). The system needs to be installed and functional in a group of pilot schools by the
spring of 2020; the goal is to have the solution fully installed and fully operational in all District
identified facilities by the start of the 2020-2021 school year (August 2020).

The District is seeking a system that can provide the following but is not limited to: immediate
background checks (multiple databases); can scan any form of government-issued identification
with an option for manual entry; an ability for volunteers to filter schools and opportunities upon
registration; alert office personnel when a visitor is flagged for further screening.

A successful visitor and volunteer check-in system solution would complement the safety and
security infrastructures and procedures already in place at the District for the protection of students,
staff and visitors to our public facilities.