2020-015 - As-Needed Development Inspection Services

The City of Aspen is currently seeking qualified licensed engineer development inspection services on an as-needed basis for various City departments.   The work may include, but is not limited:

• Daily on-site visits to work sites,
• Confirming compliance with approved development plans,
• Meetings with City staff and developer as needed,
• Inspection logs,
• Oversight of construction activities including submittals review, review as-built drawings, and construction status updates to appropriate City staff.
• Additional services shall include familiarization with development plans and applicable City of Aspen Standards:
  • Engineering Design Standards,
  • Water Distribution Standards,
  • Construction and Excavation Standards for Work in the Public Right-of-Way, Electrical Standards and Specifications for Electrical Installation and Use, and
  • Urban Runoff Management Plan.

1. Pre-Construction Phase:

1. Perform constructability review of project plans and specifications.
2. Review existing site conditions.
3. Attend pre-construction meetings and present special concerns, if any.
4. Review applicable City of Aspen Standards: Engineering Design Standards, Water Distribution Standards, Construction and Excavation Standards for Work in the Public Right-of-Way, Electrical Standards and Specifications for Electrical Installation and Use, and Urban Runoff Management Plan

2. Construction Phase:

1. Review plans, specifications, testing procedures, and phasing. Become familiar with traffic control plans, construction schedules, construction sequences, and permit requirements from other agencies.
2. Photograph project prior, during, and after construction.
3. Review any shop drawings and submittals, provide guidance to City if documents do not meet standards, applicable regulations or owner preference(s). 
4. Interpret plans, specifications and regulations and ensure that contractors are following their contracts. Provide inspections to ensure projects are constructed according to project specifications.
5. Notify City of Aspen personnel and construction contractors about non-compliance as soon as it is discovered.
6. Maintain daily diaries showing site and weather conditions; traffic control measures taken by contractors; labor, equipment and materials used; quantity of work performed; and major incidents/safety violations. Daily diaries shall be submitted to City upon project completion or upon any request.
7. Review construction progress schedules on a regular basis; verify schedules are on track with project milestones; identify deviations; and ensure that corrective actions are taken to bring projects back on schedule.
8. Provide accurate measurements of work completed by contractors in accordance with contract documents.
1. Coordinate with project design consultant the contractor’s requests for interpretation or clarification of meaning and intent of project plans and specifications.
10. Review and evaluate proposed change orders render recommendations to City personnel.
11. Review soil compaction and materials testing certifications of compliance. Coordinate with City personnel, contractors, and design professional representative(s) during any noted deficiencies.
50. Note where contractors have installed materials without approved material testing certifications. Any failed tests shall be reported to City personnel.
1000. Report potential conflicts to utilities, and advise them to relocate or remove conflicting utilities and report outcome to City.
14. Attend weekly progress meetings to communicate, coordinate and resolve any issues or problems that may arise at the job site.
15. Coordinate mitigation of construction impacts with contractor, City and other agencies.
16. Provide inspection of street lighting, traffic control, channelization, and all other traffic-related work.
17. Provide inspection of public utilities/water construction projects. Inspect workmanship and materials involved in a variety of construction projects, including pipelines, pump stations, wells, and storage reservoirs. Ensure conformance with plans, specifications, and water distribution standards.
18. Observe construction safety, public safety and convenience, and report discovered problems to City.
19. Monitor compliance with the City’s National Pollutant Discharge Elimination System (NPDES) Permits and Urban Runoff Management Plan. Monitor compliance with all other local, state, and federal laws and regulations.
20. Prepare and transmit to contractor correspondence related to construction inspection of projects. All correspondence sent to and received from contractors shall be copied and transmitted to City.

3. Project Closeout:

1. Evaluate completion of work and recommend to City when work is ready for substantial completion award and inspection.
2. Conduct substantial completion inspection/walk through with City staff, maintenance/service personnel and project architect/design consultant.
3. Issue preliminary and final punch list, including schedule for punch list completion. Monitor and follow through with contractor until completion of all punch list items.
4. Coordinate review and submittal of as-built plans to City upon project completion.
5. Deliver project files to City.