Colorado Mountain College’s Steamboat Campus located at 1275 Crawford Dr. Steamboat Springs, CO is requesting quotes from qualified general contracting firms to complete the CMC Bear Gardens Phase 1 Utility Service Lines as described herein. The Civil Construction Plans include additional site work such as the paved driveway and parking, soft surface sidewalks, and grading and drainage. This additional work is excluded from the subject bid and agreement. This additional work will be Phase 2 and bid separately as part of the buildings and grow dome scope of work. A Phase 1 Delineation Exhibit is attached at the end of these Special Provisions to clarify the Phase 1 scope of work.
This project shall be constructed in conformance with the City of Steamboat Springs Standard Specifications for Engineering & Construction Projects, latest edition, as well as the City of Steamboat Springs Standard Specifications for Water and Wastewater Utilities, latest edition (referred to as the Standard Specifications). The Special Provisions serve to supplement, modify, delete and/or add to the Standard Specifications as required for the project. Where any article, paragraph, or sub paragraph in the Standard Specifications is in conflict with one of the following provisions, the following provisions shall prevail. Any part of such article, paragraph, or subparagraph not in conflict with the following provisions shall remain in effect.
ADDITIONAL SCOPE
CMC, RESIDENTIAL, & EMERGENCY ACCESS
The project limits are within an established higher education campus and residential area. The Contractor is required to facilitate and maintain vehicular, bicycle, and pedestrian access to all adjacent areas of the campus and residences throughout the full duration of the work. No full road or lane closures are anticipated or allowed for this project.
CMC’s intent is that special care be taken to minimize dust and to generally keep the site in good condition throughout the project. Access to the CMC campus and adjacent residences must be maintained at all times and through weekends. The Contractor’s traffic, pedestrian and bicycle control plans and construction site management plan must address facilitating pedestrian movement and access to the CMC campus and residences when the job site is unattended.
PRIVATE & PUBLIC PROPERTY PROTECTION
It is the Contractor’s sole responsibility to protect all private and public property during construction. The Contractor is encouraged to photo document the project area prior to commencing construction activity.
SPECIAL EVENTS
At this time, no special events are identified on the CMC Campus between May 6th and June 30th, 2019.
Additional events occurring during the duration of the project, and other scheduled events that may not be listed herein may require the Contractor’s coordination and cooperation with CMC and the City of Steamboat Springs. It is the Contractor’s responsibility for coordinating with these special events and as necessary showing how accommodations are being made via the Contractor’s traffic, pedestrian and bicycle control plan and/or in their construction site management plan.
WEEKLY CONSTRUCTION TEAM MEETING
Throughout the duration of the project a weekly construction team meeting will be held on a day and time to be determined at the pre-construction meeting. Tentative items of discussion during the weekly meeting will be:
• Review previous meeting minutes and outstanding business
• Review work completed during previous construction week
• Review work completed during current construction week
• Review work scheduled for upcoming construction week(s)
• Discuss revisions to the construction schedule
• Discuss field observations, problems and conflicts
• Review fabrication delivery schedules
• Agree on corrective measures to regain projected schedule
• Review status of material submittals
• Submit any changes or substitutions
• Review changes that affect construction schedule and/or completion date
• Identify other possible impacts to schedule and budget
• Review record drawing needs
• Update on traffic control and erosion control
Weekly project update meetings shall occur at the job site. Meeting attendees shall include the CMC project manager, the project engineer, and the Contractor’s project manager and/or superintendent, and as necessary the materials testing agency representative, and critical sub-contractors.
PROTECTION OF UTILITIES
It is the Contractor’s responsibility to protect all utilities and appurtenances throughout construction. Protection of utilities and appurtenances is considered incidental to this project. Locations and elevations in profile drawings are best approximates and serve only as a guide.
COORDINATION WITH UTILITY COMPANIES
It is the Contractor’s responsibility to perform all coordination with affected utility companies and providers. Coordination with the utility companies is considered incidental to this project.
CONSTRUCTION STAGING LOCATION
The Contractor will be required to identify construction staging area(s) on their construction site management plan. The following are CMC owned locations for potential construction staging:
• Within the work zone closure area – approved as part of construction site management plans
• Within the fenced area of the Bear Gardens - approved as part of construction site management plans.
WASTING OF MATERIALS
It is the Contractor’s sole responsibility to properly haul offsite and dispose of all waste materials. No extra payment will be made for haul-off.
TRENCH EXPOSURE
As this project lies within a very busy campus setting and residential area, the Contractor is required to backfill all trenches while not on site, cover the trenches with steel plates, or secure with perimeter fences such that trenches are not exposed while the Contractor is off site or the trenches are un-supervised. At no time shall the Contractor have more than 100 LF of trench exposed. All trenching operations shall meet OSHA regulations. CMC or engineer may stop work if he/she deems trench conditions unsafe at any time. The Contractor shall be required, at its own expense, to cut-back and patch any section of existing pavement that is undermined.
CONSTRUCTION SITE MANAGEMENT PLAN/TEMPORARY STORMWATER MANAGEMENT
The Contractor is required to generate a Construction Site Management Plan (CSMP). The plan must be submitted a minimum of two weeks prior to commencing construction. No construction will be allowed prior to approval of such plan. The plan shall conform to Chapter 5 of the City of Steamboat Springs Municipal Code, and shall include but not be limited to locations and descriptions of all erosion control BMPs, temporary stormwater management, location of employee parking area, location of staging/stockpiling areas, provisions for eliminating offsite mud tracking, and a narrative on how dust control will be performed. The Contractor is required to comply in full with the approved plan for the duration of the project unless authorized by the owner to deviate. Any changes to the approved plan must be submitted for review and approval prior to commencing such changes. The CSMP shall also be coordinated with the Contractor’s traffic, pedestrian and bicycle control plan.
Payment for the creation and on-going management of the construction site management plan, and any changes thereof, shall be paid under the lump sum bid item “Mobilization & General Conditions.”
SUPPLEMENTAL BID ITEM DISCRIPTIONS
BID ITEM 19: MOBILIZATION & GENERAL CONDITIONS
This item shall consist of all costs for the mobilization of personnel, equipment, and supplies to the project site in preparation for work on the project and subsequent demobilization of these items upon completion of the project. In addition, pre-construction and material submittals, bonding, temporary facilities, permitting costs, minor miscellaneous items which are considered incidental or items not specifically described elsewhere shall be included in this bid item. The Contractor is hereby put on notice that at a minimum the following permits are known to be required for this project at this time:
• Construction dewatering permit from Colorado Department of Public Health & Environment
• Right-of-way Permit from City of Steamboat Springs
Payment for this item shall be in accordance with the following schedule:
• 50% of this lump sum bid item shall be payable with the first pay estimate,
• The next 25% payable when a 50% expenditure of the contract amount is reached
• The final 25% payable after punch list items are completed.
BID ITEMS 11 & 15: PIPE BEDDING AND SHADING
See the Alpine Campus Center Geotechnical Investigation prepared by NorthWest Colorado Consultants, Inc., dated June 13, 2014.
Ground water is anticipated for deeper utility excavation. When groundwater is encountered the bedding and shading material shall be washed or screened ¾” rock. Bedding and shading material are included as a part of the linear foot of pipe installed for payment purposes.
BID ITEM 18: CONSTRUCTION SURVEYING
Construction surveying and staking is the responsibility of the Contractor. The Contractor will be provided the AutoCAD drawing files for survey staking purposes. The drawings include boundary survey information provided by CMC from the Alpine Campus Center project. The locations of existing surface features and utilities are based on design data from the Alpine Campus Center project. The Contractor will be responsible to verify elevations and horizontal locations. The Contractor shall coordinate with Engineer and CMC on findings and necessary adjustments to proposed design layout. The contractor’s surveyor shall be responsible for setting of additional project control points as needed to complete construction. Payment for construction surveying, staking, and recording as-builts shall be paid under the lump sum bid item “Construction Surveying”.
BID ITEM 20: DEWATERING
Groundwater should be anticipated during construction. It is the Contractor’s responsibility to properly perform dewatering operations in accordance with all applicable codes and laws. It is the Contractor’s responsibility to obtain any applicable permits (including State permits) prior to commencing construction. Payment for the dewatering permit and for dewatering shall be paid under the lump sum bid item “Dewatering” based on percentage of work completed for this bid item.
Groundwater discharge to the sanitary sewer system will not be permitted. The Contractor shall submit a plan and/or sketch for adequate pollutant removal prior to discharge in conformance with requirements of the dewatering permit or include provision for trucking and disposal at an approved facility.
BID ITEM 101: TRAFFIC, PEDESTRIAN, AND BICYCLE CONTROL
Work zone traffic, pedestrian and bicycle control is the sole responsibility of the Contractor. All traffic control shall be in accordance with applicable OSHA regulations and the latest edition of the Manual on Uniform Traffic Control Devices. The Contractor shall submit traffic, pedestrian, and bicycle control plans to the appropriate City authority for review and approval. The plans must be submitted a minimum of two weeks prior to commencing construction. No construction will be allowed prior to approval of such plan.
The contractor shall provide plans for review, to include but not limited to identification of any necessary shoulder closures with bicycle/pedestrian detours identified. Pedestrian access to the campus and residences must be maintained at all times and throughout the duration of the project including making ADA accessible routes.
The Contractor shall place bags or cover any existing signage, including parking restriction signage, within the work zone or which conflicts with the approved traffic, pedestrian and bicycle control plan.
Payment for traffic and pedestrian control shall be paid at the lump sum bid item for “Traffic, Pedestrian and Bicycle Control.” Payment shall be made based on percentage of work completed for this bid item.
BID ITEM 103: EROSION CONTROL BMP’S, DUST CONTROL & MAINTENANCE
The Contractor’s attention is called to the fact that the project site lies within a busy mixed use area which includes the college campus and residential, areas. CMC’s intent is that special care be taken to minimize dust and to generally keep the site in good condition throughout the project. Payment for installation and maintenance of erosion control BMP’s and dust control will be made on a lump basis under “Erosion Control BMP’S, Dust Control & Maintenance” based on percentage of work completed for this bid item.
BID ITEM 21: MATERIALS TESTING
The Contractor shall hire an independent, outside sub-consultant to perform all materials testing in accordance with the Standard Specifications and the project specifications. All test results shall be submitted to CMC and the engineer upon receipt. Payment shall be made under the lump sum bid item “Materials Testing” based on percentage of work completed for this bid item.
ADD ALTERNATE ITEMS A1 & A2: TREE REMOVAL
CMC intends to remove the trees necessary to install the water and sewer service lines in advance of the contractor starting work. The contractor is to provide a cost to remove trees should additional tree removal be necessary The Contractor must notify CMC and the engineer of any additional trees that require removal. CMC and the engineer must approve any additional tree removal in advance of the work being performed.
SPECIFICATIONS
As incuded herein and in the following attachments:
• Bear Park Construction Documents Approved
• Bear Park Site Plan
• Bear Park Soils Report
• Bear Park Bid Sheet
TIMELINE
Construction shall not begin until a notice to proceed has been issued, the required permits have been obtained as specified in this RFP, and the pre-construction submittals have been approved by CMC and Project Engineer (e.g. Traffic, Pedestrian and Bicycle Control Plan). It is CMC’s intent to be under contract by no later than April 1, 2019, a construction start date of May 6, 2019, and all Phase 1 construction work must be substantially completed by June 30, 2019.
As part of the submitted bid, the Contractor shall prepare a preliminary construction schedule identifying major construction work tasks and associated milestones, identification of start and end points, and
project completion. Once under contract the Contractor shall also prepare a more detailed schedule and submit it to CMC and the Engineer prior to construction for review and approval. A pre-construction meeting will be scheduled approximately two weeks prior to proposed construction start.
Work hours shall be defined as 7:00 a.m. to 7:00 p.m. Monday-Friday. Weekend work will only be allowed with prior approval by CMC. No work will be allowed on holidays. Please be advised that City Utilities will not permit any shut downs of mains or service lines on Fridays, weekends, and holidays.
Prior to departure on Fridays the Contractor’s project manager or superintendent must conduct a walk-through with at least one owner’s representative to ensure the job site is safe and secured for the weekend and all traffic control devices and signage are in the proper place and functioning per the approved traffic and pedestrian control plan.
MINIMUM QUALIFICATIONS
Notice is hereby given to all interested parties that all firms will be required to meet ALL of the minimum qualifications to be considered for this project. To be considered as qualified, interested firms shall have, as a minimum:
1. Provided services of similar size and scope within the last three (3) years for at least three (3) projects. Provide a description of such projects along with a reference from each project.
2. Demonstrated capability of meeting CMC’s insurance requirements.
3. Demonstrated bonding capability up to $ 100,000 for an individual project coinciding with current and anticipated workloads; provide letter from surety that affirms this capacity.