RFI 18-179 NM - PMO Program and Project Management Software

Background and Introduction
The Colorado Department of Transportation (CDOT) has a need for an enterprise-wide program and project management software platform to support the complete project life cycle from planning to closeout and will support multiple levels of staff across organizations and regions throughout Colorado. CDOT has named the effort to prepare, identify and select an appropriate software solution as the “OnTrack” project. It is anticipated that the OnTrack solution will support the efforts of approximately 1,000 CDOT employees in processing, managing and reporting on the activities needed to complete $600 million to $900 million worth of construction projects annually which are funded through more than 140 pools.
 
In order to identify and prepare for a potential solution, CDOT is currently assessing the Commercial Off-the-Shelf (COTS) program and project management software market and through this RFI requests that interested vendors provide a brief demonstration of their potential solutions and their associated capabilities. These demonstrations are intended to educate CDOT team members to the capabilities available within the COTS program and project management software market in preparation for a possible RFP anticipated to be released in May 2018. Please be aware that CDOT may ultimately select one or more vendor tools (and/or use current systems) to work together to best serve the organization’s program and project management needs.
 
Process Steps and Anticipated Capabilities
In preparation for these demonstrations, CDOT has developed a high-level process map representing our complete project lifecycle with the anticipated desired capabilities across each process. CDOT desires vendors to demonstrate potential solution offerings as it relates to the capabilities described below.
Capabilities
Recognizing that CDOT’s desired capabilities may not match each vendor’s terminology, a description of each capability is provided below. CDOT requests that during their demonstration, vendors focus on how their solution can provide these capabilities in support of the processes described above.
 
Anticipated CapabilityDescription
Project Management - Refined estimates for and management of scope, schedule, budget, resources, risk.
Dashboard and Reporting - A mechanism for point-in-time standard and ad hoc queries to support program/project level decision making.
Process and Data Continuity - Data consistency, accuracy, and visibility between the program and project lifecycle, including STIP alignment.
Program Management - Program needs identified including resources, prioritize projects, distribute funds.
Process Management - Task assignments, structured workflow, interface usability, internal/external/mobile accessibility, collaboration, data capture.
Project Scenario Planning - “What-if" scenario planning/modeling, workload analysis.
Data Analytics - Analysis, trending, and forecasting of program and project data for strategic and tactical decisions.