Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000273646

Issuing Organization

City of Loveland

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2021-117

Title

Public Records Request Management Software

Source ID

PU.AG.USA.1245.C5833751

Details

Location

United States, Colorado, Larimer County

Purchase Type

Duration: 1 year
Option: 4 - one-year renewals

Piggyback Contract

Description

The volume of public records requests the City received and volume/scope of documents provided has grown increasingly over the past years. Currently, Microsoft Excel and Microsoft Outlook are used to track and coordinate requests. In order to better respond to requests for public records, this RFP seeks to provide a web portal for submissions of records requests, status tracking of requests, and a repository of records provided.

Dates

Publication

11/10/2021 02:11 PM MST

Bid Intent

Not Available

Question Acceptance Deadline

11/18/2021 05:00 PM MST

Questions are submitted online

Closing DateA - Latest Addendum

12/16/2021 02:00 PM MST

Contact Information

Sterling Wilson

sterling.wilson@cityofloveland.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Installation Required

- Training Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proposals must be received electronically at bids@cityofloveland.org on or before 2:00 p.m. Mountain Time (MT), Thursday, December 2, 2021, at which time they will be recorded, but not publicly opened.
The electronic date and time on the email will determine if the proposal was received before the prescribed time. Please put the name of the RFP in the subject line of the email and name the attached proposal: Name of RFP-company name. Any proposal arriving after the deadline will not be considered. Responsibility for timely submittal and routing of proposals prior to recording lies solely with the Proposer. Please be aware that the City internal email server scans all emails with attachments and delays the receipt of those emails by up to 4 minutes so plan your time of submittal accordingly.