Section 1: Purpose / Project Overview:
The purpose of this Request for Proposals is to obtain fixed pricing from a qualified, licensed and/or registered contractor having at least 5 years experience in providing fireworks displays to produce the fireworks display for the City of Louisville on July 4, 2018.
Section 2. Scope of Work
The above stated July 4th Celebration will have a start time of approximately 9:30 p.m. (dark). The City anticipates awarding a contract for the 2018 display that permits the parties to renew the contract for up to 2 additional years (for the 2019 and 2020 July 4th Celebration fireworks displays).
The City of Louisville July 4th fireworks display is over Coal Creek Golf Course and is shot from that location. Aerial photos of the launch site and fall out area are available upon request. It shall be the responsibility of all bidders to check the launch site for safety concerns. The fireworks display shall be approximately 20 minutes in duration without delays. The viewing area surrounds golf course, therefore ground displays will not be permitted.
The selected contractor shall comply with all applicable federal, state, and local laws and regulations. The entire show shall meet NFPA 1123 Standards.
The selected contractor shall be responsible for safely conducting all aspects of the show including, without limitation, the following: ordering, delivery, set-up, loading of fireworks, shooting of fireworks, clean-up, post show inspection, and disposal of any leftover shells or duds.
Section 3. Standard Terms and Conditions
When preparing a proposal for submission in response to this RFP, contractors should be aware of the following terms and conditions which have been established by the City of Louisville:
• This request for proposals is not an offer to contract. The provisions in this RFP and any purchasing policies or procedures of the City are solely for the fiscal responsibility of the City, and confer no rights, duties or entitlements to any party submitting proposals. The City of Louisville reserves the right to reject any and all proposals, to consider alternatives, to waive any informalities and irregularities, to abandon the project and this RFP at any time, and to re-solicit proposals.
• The City of Louisville reserves the right to conduct such investigations of and discussions with those who have submitted proposals or other entities as they deem necessary or appropriate to assist in the evaluation of any proposal or to secure maximum clarification and completeness of any proposal.
• The successful proposer shall be required to sign a contract with the City in a form provided by and acceptable to the City. The contractor shall be an independent contractor of the City.
- The City of Louisville assumes no responsibility for payment of any expenses incurred by any proponent as part of the RFP process.
The following criteria will be used to evaluate all proposals:
- The contractor’s interest in the services which are the subject of this RFP, as well as their understanding of the scope of such services and the specific requirements of the City of Louisville.
- The reputation, experience, and efficiency of the contractor.
- The ability of the contractor to provide quality services within time and funding constraints.
- The general organization of the proposal: Special consideration will be given to submittals which are appropriate, address the goals; and provide in a clear and concise format the requested information.
- Other selection factors within this RFP or the City’s purchasing policies, or that City determines are relevant to consideration of the best interests of the City.
• All responses to this RFP become the property of the City upon receipt and regardless of selection or rejection, and will not be returned, except that the City may return late responses submitted after the response deadline. Any trade secrets or confidential commercial or financial information submitted with any response is subject to potential disclosure, and submitting it constitutes proposer’s waiver of any recourse against the City in respect to disclosure and proposer’s agreement to indemnify the City for any costs, legal fees or expenses incurred in relation to any proceeding concerning disclosure of such information. Any trade secrets or confidential commercial or financial information submitted with a response shall be clearly segregated and marked; provided; however, that neither cost information nor the total RFP will be considered proprietary. The City will notify the vendor of any request for disclosure of information so segregated and marked that may be subject to nondisclosure, and it will be the responsibility of the vendor to object and to pursue any legal actions pursuant to Colorado law. A vendor shall notify the City within 24 hours of notification by City of request for disclosure of the vendor’s objections to disclosure and the vendor’s intent to pursue lawful protection under Colorado law.
Section 4. Required Submittals
Bidders shall submit a copy of its proposal, which shall contain the following:
• The name, address, and email address of contractor. If an entity, provide the legal name of the entity and the names of the entity’s principal(s) who is proposed to provide the services.
• A review of your qualifications and briefly explain how you plan to complete the required tasks.
- Brief company history and company experience with fireworks displays.
- Name and contact information of 3 organizations that have hired your company to provide fireworks displays within the last 5 years.
- Written description of the proposed fireworks display. This description must include, at a minimum: (1) total shot count; (2) a detailed list of the type and size of shells you propose to use; (3) number of cakes used, and whether or not the cakes are included in the total shot count; (4) any special effects you would propose; and (5) the approximate length of the show.
- Price, which shall not exceed $11,500
If awarded the contract, a copy of your Colorado State Pyrotechnics License for outdoor displays is due upon being awarded the contract.
Statewide