Specifications include, but are not limited to: 1. Facilitate identification of all project stakeholders; formalize a consultant communication plan; develop a project plan including timelines; facilitate project meetings; track all decisions; and track all issues with proposed actions. 2. A comprehensive evaluation of the current ERP system and third-party applications. Review, evaluate, and document existing systems; and determine and document the functional requirements necessary to meet the business needs of City departments 3. Conduct a review and analysis of department business practices and processes. 4. Complete an analysis to identify strengths and weaknesses created by the current platform configuration and business processes. Identify areas of concern expressed by staff during the interview/survey process that may not have been vocalized previously. The analysis should gage staff’s appetite for implementing a new ERP system based on a cost (time and resources)/benefit realization 5. Provide a detailed written assessment of the information gathered. The assessment will be based on the interviews and research performed by the Consultant. The assessment will discuss the current ERP environment, objectives, and requirements, as well as opportunities for business process changes that will assist in the adoption of best practices common to ERP applications. The assessment shall contain feedback by division/department personnel on their thoughts concerning the possible implementation of a new ERP system 6. If needed, based on the assessment, provide a proposed project plan and timeline to complete Phase II. The plan should fully describe the resource and time commitments of staff and provide an estimated cost estimate of acquiring a new ERP system including all hard and soft costs.
