The professional services required will include, but may not be limited to: • Transportation: o Document File transport o Providing boxes to transport files • Job setup: Standard: Folder/Tab level indexing & output • Scanning format is: Black & White only 300 dpi • Document preparation: Level 2: Some staples, binding/paper clips per file - good quality paper • OCR images for full text search. PDF per file • Files to be indexed with the following folder/document level fields: o Name • UMass is to provide data look up file for match & merge data verification • Post-completion disposition of files: Destroyed with UMass sign-off • Individual Indexing of Documents if deemed necessary • Files indexed according to the following: • Terminated Green Folders – no indexing needed file can be scanned as one document Naming Convention: EMPID_First Name Last Name • Active Employee Folders* - indexed by Category of Document as outlined in Appendix 3 Naming Convention: EMPID_Category_First Name Last Name *Does not need to be broken down by form type