Specifications include, but are not limited to: 1. Project Management (For All Phases) • The scope of services for the Owners Project Manager will include, but not be limited to, working closely with the City of Somerville’s Department of Infrastructure & Asset Management (IAM), and the City’s engineer, consultants and contractor on project permitting, final design and construction. The OPM will represent the City’s interests in overseeing and coordinating with the engineer’s work. Other services will include, but not be limited to, budgeting, liaising with the state and MBTA, etc. Construction phase services will be all inclusive, including but not limited to observing and documenting progress, tracking changes, coordination and oversite of construction meetings, and representing the best interests of the City throughout the completion of the construction project. • The Owner’s Project Manager shall prepare a communication and document control procedure during the Design Phase and continue to update it as specified for the duration of the Project. This procedure shall detail the responsibilities and lines of communication among all Project participants (Owner, Owner’s Project Manager, Designer, Contractor, Subcontractors, peer review consultants and other consultants, vendors or suppliers) and establish the procedure for correspondence, document control, designer and contractor submittal logs, change order reporting logs and other tracking logs, as needed. The Owner’s Project Manager shall include the Designer in its distribution of the Project Budget, Schedule, Monthly Reports and other reports as appropriate and as outlined in the Communications Plan. • The Owner’s Project Manager shall prepare agendas for and attend meetings with other representatives of the Owner, as well as any neighborhood meetings relating to the Project. The Owner’s Project Manager shall take minutes of all of the above referenced meetings and promptly distribute minutes of these meetings to the Owner. • The Owner’s Project Manager shall review all applications for payments, requisitions and invoices relating to the Project as submitted by the Designer, equipment vendors and all other contractors and suppliers and make recommendations to the Owner relative to amounts due. 2. Project Control • Project Budget. Over the course of the Project, the Owner’s Project Manager shall work with the Owner to prepare a detailed baseline Project Budget in a form acceptable to the Owner. The Owner’s Project Manager shall monitor contractor bids, and other cost information to this Project Budget and identify and report all variances to the Owner. The Owner’s Project Manager shall maintain and update the baseline Project Budget throughout the term of this Agreement. The Owner’s Project Manager shall report any variances to the baseline Project Budget as part of the Monthly Progress Report. The Owner’s Project Manager shall prepare revisions to the baseline Project Budget, as needed, and submit them to the Owner for approval. • Cost Estimating. The Owner’s Project Manager shall engage a professional cost estimator to perform construction cost estimates of the design at 60% design and construction documents 100% design stages as part of Basic Services. The Owner’s Project Manager shall review the accuracy and completeness of cost estimates prepared by its subconsultant professional cost estimator. The Owner’s Project Manager shall consult with the Designer and recommend to the Owner appropriate revisions to the scope of work, when directed by the Owner based on the Owner’s Project Manager’s cost estimates. The Owner’s Project Manager shall provide cost estimating services, as may be required, to develop cash flows as part of Basic Services. • Project Schedule. The Owner’s Project Manager shall prepare a Project Schedule in a form acceptable to the Owner, which will be reviewed and agreed upon by the Owner. The Owner’s Project Manager shall prepare revisions to the Project Schedule, as needed, and submit them to the Owner for approval. The Owner’s Project Manager shall assess the actual progress of the Project relative to the baseline Project Schedule and report any variances from the baseline Project Schedule as part of the Monthly Progress Report. • Construction Schedule. The Contractor shall be responsible for preparing and updating its construction schedule on a monthly basis. The Owner’s Project Manager shall meet once each month with the Contractor and Designer to review and update its schedule, develop the monthly progress information to support the Contractor’s payment estimate, and monitor the Contractor’s performance for compliance with its contract. The Owner’s Project Manager shall notify the Owner of and include in its Monthly Progress Report any significant changes or delays to the construction schedule. The Owner’s Project Manager shall make appropriate recommendations to the Owner relative to the actions that should be taken by the Contractor and/or advise the Owner when liquidated damages are anticipated to be incurred. • Monthly Progress Report. The Owner’s Project Manager shall submit to the Owner no later than the fifteenth day of each calendar month during construction a written Monthly Progress Report summarizing construction activity during the preceding calendar month. The Monthly Progress Report shall be submitted in a format acceptable to the Owner and shall describe work performed by all project participants (OPM, Designer, Contractor or subcontractors) during the reporting period and work planned for the next reporting period. The report shall also address matters of schedule adherence (Project Schedule as well as individual completion percentages for design and construction), costs to date (updated Project Budget and actual expenses incurred), change orders and potential change orders, cash flow projections, Contractor’s safety performance, Designer’s QA/QC, Contractor’s environmental compliance, community issues, Designer and Contractor MBE/WBE data, any issues that could result in additional time and/or additional costs and any anticipated problems/concerns together with recommended solutions. • Site Investigations and Environmental Testing. The Owner’s Project Manager shall assist the Owner in determining the need for and the implementation of site evaluation and testing including, but not necessarily limited to, site surveys, environmental evaluations, hazardous materials evaluation, subsurface testing (percolation tests, test pits, borings, etc.), destructive testing and other investigative work in the case of renovation projects. The determination that any additional services or testing need to be performed shall rest with the Owner or Designer. • Project Records and Reports (All Phases). The Owner’s Project Manager shall maintain a complete Project file including, but not necessarily limited to, a copy of the executed agreements of the OwnerOwner’s Project Manager, Owner-Architect/Engineer and the Owner-Contractor, including copies of performance and payment bonds, a master list of permits, certificates of insurance, licenses and approvals for the Project, correspondence, daily reports, payment records, shop drawings, submittals, project schedules, requests for information, change orders/amendments, change directives and meeting minutes. The Owner’s Project Manager will oversee the use of a web based system for collaboration and document sharing during the design and construction phase. The Owner’s Project Manager shall assist the Owner in responding to any public records request received by the Owner.