Specifications include, but are not limited to: TASK ELEMENT #1 – PLANNING, RESOURCE ASSESSMENT & OUTREACH The Consultant’s primary objective for this task element is to develop the plan strategy, define the planning area, assemble the Planning Team, identify all participating jurisdictions/partners, and develop a public outreach strategy that will be utilized throughout the facilitated planning effort. Under this task the Consultant will: • Identify a City Planning Team consisting of key personnel from certain departments within Carson City and the Washoe Tribe Emergency Manager. • Identify Planning Team members from partner jurisdictions/organizations as necessary. • Facilitate an initial meeting to confirm and seek concurrence on the purpose of the HMP, to refine the scope and schedule to complete the HMP. • Facilitate with the City when developing and organizing personnel resources within Departments and partner organizations to serve on the HMP Planning Team. • Prepare, organize, and maintain documentation that memorializes the entire planning process, informs the public and stakeholders of the overall approach, and serves as permanent record as to the plan’s development, public involvement, and decisions made. • Develop and implement a public outreach strategy: • Conform to the statutory requirements of the Code of Federal Regulations 44 CFR 201.6, and the requirements of FEMA Local Mitigation Plan Guidelines and Community Rating System (CRS) program. • Document, evaluate and incorporate input received from outreach efforts. • Organize, notice, and facilitate a minimum of two (2) public outreach workshops. The workshops should provide the public with an opportunity to interact with the HMP Planning Team, introduce the public to the progress and outcomes of the HMP planning process, review the outcomes of the hazard identification and risk assessment, and act as a public commenting tool for the Public Review Draft HMP. • Present at a minimum of four (4) Planning Commission meetings (which may coincide with public outreach workshops) and one (1) City Board meeting. • Ensure neighboring communities, tribe, local and regional agencies involved in hazard mitigation activities, agencies that have the authority to regulate development, as well as other to be determined interests are involved in the planning process as required by 44 CFR 201.6 (b)(2). TASK ELEMENT #2 – COMMUNITY CAPABILITIES & RISK ASSESSMENT 1. Community Capabilities The Consultant will compile and review available existing plans, policies, reports, studies, and data available from local, state, and federal sources, interview local departments and agencies and work with the HMP Planning Team to identify and document all capabilities currently in place within the City that reduce disaster losses, or that could be utilized to reduce losses in the future. Under this task we are looking for the Consultant to: • Identify and document any current authorities, programs, staffing, funding, and other resources currently in place or available to accomplish mitigation and reduce vulnerability. • Identify and document current infrastructure in place, such as flood controls, that either positively or negatively impact the City’s vulnerability to disaster. • Review and describe the City’s participation in the NFIP and its floodplain management program, and if and how it complies with the NFIP requirements. • Develop strategies to expand upon and/or improve existing policies and programs. 2. Risk Assessment and Vulnerability Analysis The objective of this task is to identify and prioritize potential hazards and risks to the people, economy, as well as both built and natural environments of the City; and to develop an overall assessment of the City’s vulnerability to and potential impacts of each identified hazard. Using various planning documents within the City, appropriate FEMA hazard software and other resources, and local staff, compile an accurate inventory of the types and numbers of buildings, infrastructure, and critical facilities that may be vulnerable to each of the identified potential hazards. Results from this task element will form the foundation for the subsequent identification of the appropriate mitigation actions for reducing losses. Under this task the Consultant will: • Identify and evaluate vulnerable assets and estimate loss potential of those assets. • Describe natural, technological, and/or human caused hazards that have potential to affect the City’s assets. • For each hazard affecting the planning area, prepare a description of geographic location, extent, previous occurrences, and probability of future events. • Identify underserved and vulnerable populations. Include how the City reached out to include them in the planning process. • Prepare and provide an overall summary of each hazard profile and its impact on the community in accordance with 44 CFR 201.6 (c)(2)(ii). • Identify addresses of NFIP insured structures that have been repetitively damaged by floods. • Review existing studies, reports and plans related to historical disasters, and document disaster declaration history. • Utilize FEMA’s Hazus, RiskMAP products (and/or other appropriate software) to generate level 2 vulnerability assessments for earthquake and flood hazards. • Develop a parcel-level inventory of vulnerable structures. • Document the analysis and findings from this task element in a manner and format that planners, policy makers and community members can easily decipher. Technical data and output relevant to the risk assessment may be included in appendices. • Include graphics and generate Geographic Information System (GIS) based maps that will illustrate the extent and location of each hazard, as well as other available information, within the defined planning area. All GIS based data and mapping shall be tied to Carson City to coordinate control network.