Specifications include, but are not limited to: Inventory Management and Planning Conduct a comprehensive inventory of all assets currently at the Lowry Campus. Categorize items into three categories: to keep, to move, and to dispose of/auction, with special attention given to identifying specialty equipment that requires special handling. Develop a detailed plan for the relocation, including timelines, resources needed, specific roles and responsibilities, and special considerations for moving specialty equipment safely. Compliance and Coordination Ensure all processes comply with the State of Colorado's fiscal rules and regulations. Utilize the State's preferred vendor list to select moving and auction companies that have experience and capabilities in handling specialty equipment when possible. Coordinate with the Community College of Aurora's internal teams for any necessary approvals or coordination, especially concerning the relocation of specialty equipment. Moving and Auction Services Assist in the hiring process for selecting moving companies from the State's preferred vendor list, ensuring competitive pricing and quality service, with a particular focus on vendors that specialize in the handling and transporting specialty equipment. Manage the logistics of moving items designated for relocation to the new campus, with a specific plan for specialty equipment to ensure their safety and integrity during the move. Coordinate with auction companies for the sale or disposal of items not being retained, ensuring maximum fiscal return and compliance with state regulations. This includes determining the best approach for auctioning or disposing of specialty equipment, if applicable. Specialty Equipment Handling Identify and document the best methods for packing, moving, and unpacking specialty equipment, taking into account the manufacturer's recommendations, insurance requirements, and any necessary precautions to prevent damage. Ensure that all personnel involved in the handling of specialty equipment are trained or certified as required for the safe handling of such items. Develop contingency plans for the relocation of specialty equipment, including backup transportation options and emergency response plans in case of damage or malfunction during the move. Reporting and Documentation Provide regular updates to CCA's Director of Facilities and relevant stakeholders on the progress of the relocation project, with specific emphasis on the handling and status of specialty equipment. Maintain detailed records of all transactions, including disposals, sales, transfers, and specifically the handling and relocation procedures for specialty equipment, in compliance with state regulations. Submit a final report upon completion of the relocation, including an inventory of moved items, a summary of items sold or disposed of, a financial summary of the project, and a detailed account of the methods used for relocating specialty equipment safely. Vendor Qualifications Proven experience in managing large-scale relocations, particularly for educational institutions or government entities. Familiarity with the State of Colorado's fiscal rules and regulations. Ability to work within the guidelines of the State's preferred vendor list. This updated document now includes the new timeline details for a more comprehensive overview of the relocation project, ensuring all stakeholders are informed of the key dates and plans.