Specifications include, but are not limited to: • If the Proposer does not offer the packages listed in the “Picture Bid Packages” section, then the proposer must list the price of a la carte items that creates a similar package. • The school staff will be provided pictures (*package B above) free of charge. The staff shall consist of teachers, teacher assistants, administrative staff, clerical staff, custodians, lunchroom staff and SRO's. • Safety ID Cards -- child safety cards (2) must be printed and provided at no charge for every family that is photographed in the District. These cards must contain a clean student image, student’s name, and leave room for each parent or guardian to update their student’s descriptive information. • Fliers will be provided to students to take home to parents. Fliers must include the date picture will be taken, package descriptions, and price. Fliers must be received by the school fifteen days in advance of “picture day”. Provide a sample Coweta County School System flyer with Bid Summary Form. • Proof sheets for all students are required within two weeks of pictures being taken. Purchase options should allow online, paper, and phone purchase methods at the same price. No picture orders will be placed until proofs are provided. • Data Security- All electronic transactions must be PCI compliant. All online Image viewing and ordering must be encrypted against unauthorized access. • Background and Purchase Options for Parents- Parents must have the ability to select from different backgrounds. The parents must also have the ability to purchase a la carte items and build their own package. • The vendor will supply a Package Verification List to each school, to verify the purchase of each student, as well as the dollar amount of each student purchase. The chosen vendor will remit all commissions back to the school within 30 days of purchase. Commission on a la carte and build-their-own packages will be remitted to the school within 30 days of purchase. • Background check of the photographers - Vendor shall background check all personnel which will access the buildings for portrait photography and service. Proof of background checks shall be provided prior to the first “picture day.” • Pictures must be pre-packaged, with each individual's name listed. Pictures will be delivered to the school bundled by homeroom with the teacher’s name listed. • Pictures must be delivered to each school within (3) three weeks after orders are made. • One make-up date will be scheduled for each school. • A picture CD or other similar media will be provided at no charge to the school sorted by grade by class transferable for use in yearbook preparation to be determined by the school. • An additional CD or similar media will be provided containing each student/staff picture. Each picture needs to be in .jpg format. Maximum allowable individual picture file is 30 – 35KB. There must be a .csv text file titled IdLink.txt that links the picture to a student/staff using the individual’s person ID number. (Example line: “22753”,”22753.jpg”) Upon notification of vendor, Central Office Student Information Staff shall provide a list to the vendor matching a student/staff, School Name, Person Last Name, Person First Name, Grade, Homeroom, and Person ID#. This file from Central Office should be the only file used to create the IdLink.txt file. The photos and the text file should be zipped into one file.