Specifications include, but are not limited to: 4.1.1 Provide a single point of contact and relevant contact information (name, phone number, email, etc.) for receiving orders from the City within five (5) working days of request by the City, or at a time mutually agreed to between the Contractor and the Contract Manager or their designee. 4.1.1.1 An authorized City representative will contact the Contractor by e-mail, or telephone to place an order for parts or request repair services. 4.1.2 Be responsible for any and all damage to City vehicles, equipment, or property by the Contractor’s representative actions. 4.1.2.1 If damage occurs, Contractor shall notify the Contract Manager or their designee immediately. 4.1.2.2 The Contractor shall repair any damage to the satisfaction of the City, at no cost to the City. The City may however, at its sole discretion, elect to make repairs or replacements of damaged property and deduct the cost from any payments owed to Contractor or to recover costs if no payments are owed. 4.1.3 Notify the Contract Manager or their designee of recall notices, warranty replacements, safety notices, or any applicable notice regarding all City purchased parts within two (2) weeks of publication. 4.1.4 Provide a report for a City department of all parts or repair services performed for a specified timeframe (monthly, yearly, etc.) within five (5) working days upon request by an authorized City representative of the department, or at a time mutually agreed to between the Contractor and the authorized City representative. The report shall be in a sortable electronic or other Cityapproved format. 4.1.4.1 For repair services, the report shall itemize the repair date, requesting Service Center, type of repair, cost for labor (including hours and rates), description and cost for parts, total cost of repair, and the repaired vehicle or equipment identification number (license plate, VIN, or unit number). 4.1.4.2 For parts, the report shall itemize parts by date purchased, invoice number, part number, part description, price per part, requesting Service Center, and the total dollar amount for all parts purchased. 4.1.5 Be responsible for the safeguard of all City vehicles, equipment and property on/within the Contractor premises. Ensure that only Contractors employees are able to access City property and no one else is able to approach and/or enter the vehicle at any time while in Contractor’s possession.