Bulk Oil Bid Request_05.25.17 - Bulk Oil for Inventory

Business Owner/Sales Representative:
 

1. BACKGROUND 

1. The City of Jacksonville Fleet Maintenance Center is requesting quotes in support of the City’s Bulk Oil Inventory.  This request is for quotes only. It is the City’s intention to use the requested information to evaluate the local bulk oil market to determine how our current bulk oil program stands up.  If/once we have awarded the contract, we will order oil as we need it to supply the Fleet’s inventory. 
2. Please use the following guidelines when preparing your quote:           

1. TERMS OF AGREEMENT  

1. The term of this AGREEMENT shall be for a three year term beginning on July 1, 2017 and ending on June 30, 2020, with an option to renew for two additional one year terms. Please give a price on all oil types listed in the attached RFB document. 
2. We are asking for a guaranteed price starting July 1st, 2017 through June 30, 2020.  At the end of each Fiscal Year the Purchase Order will be closed and new prices will be requested from the awarded vendor with minimal price adjustment if needed.
3. Please provide a price on all oil types. If you are unable to supply an item, please note that on your bid.
4. Your unit cost must include delivery to the City of Jacksonville Fleet Maintenance Center located at 350 South Marine Boulevard, Building C, Jacksonville, NC 28540 and any other applicable fees. There will be an additional space in attached RFB document to describe your delivery procedures.
5. Do not include taxes on your bid pricing. If you are awarded, all items received must then be invoiced at the current tax rate.  As of May 29, 2015, our tax rate is 7%.   

1. RESPONSE INFORMATION 

1. We ask that you submit your quote to the Fleet Maintenance Center no later than 2:00 p.m. on June 16, 2017.  You may fax, mail, e-mail or hand deliver the quotes back to City of Jacksonville Fleet Maintenance.
2. The table in the attached RFB document must be filled in with your part numbers, unit prices and total costs.  A quote on your letterhead or in your Company format will not be accepted. 
3. If applicable, you may submit multiple quotes.